NCF Board of Directors
Minutes of Meeting
September 17, 2002

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7.10 p.m.
with Chris Cope as Chair and Sandy Campbell as Secretary

1. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Gary Eikenberry (aa353), 1st Vice-President
   John Wenuk (ep585)
   Mary Anne Dugmore (er983)
   Graeme Beckett (aw958)
   Don Francis (ba990)
   Sandy Campbell (dt820), Secretary
   Michael Williamson (em324)

   Regrets:
   Andrea Holland (es170), 2nd Vice-President
   Gibby Armstrong, (et091), Treasurer
   Mark Mielke (al278)

   NCF Management/Staff present:
   No staff/management were present

   Guests:
   No guests were present

2. APPROVAL OF THE MINUTES
   (see minutes of prior month)

   MOTION: That minutes be approved as published.
   Moved by: Graeme Beckett
   Seconded by:Don Francis
   VOTE: All in favor

3. REVIEW OF THE AGENDA
   (see draft agenda)

   MOTION: That the agenda be amended to eliminate reports except that of Treasurer.
   Moved by: Gary Eikenberry
   Seconded by:Grame Beckett
   VOTE: All in favor

4. REPORTS
   1. Treasurer's Report (Gibby Armstrong)
      (see accompanying report)
      Treasurer Armstrong highlighted a concern about renewal donations and suggested a 'new model' might be needed. President Chris Cope thought the current 12 months would be the "real" model and that historical data is no longer applicable. Director Gary Eikenberry said there there was need for "serious predictive value" to measure the impact of marketing efforts versus normal trends. Director Don Francis asked for a distinction between 'accounting anomalies and real anomalies' in donation levels.
      MOTION: That the Treasurer's Report be received.
      Moved by: Don Francis
      Seconded by: Graeme Beckett
      VOTE: All in favor
5. NEW BUSINESS
   1. Executive Director contract

      MOTION: That the resignation of Executive Director Ian MacEachern, effective November 30, be accepted.
      Moved by: Sandy Campbell
      Seconded by: Gary Eikenberry
      VOTE: All in favor

6. IN CAMERA

   The meeting went into in camera session to discuss the details of seeking a new Executive Director and approved the following motion:
   MOTION: That the Executive Committee, with power to add to its membership, be constituted as an ED Search Committee to seek and recommend to the Board a candidate for the position of Executive Director.
   Moved by: Sandy Campbell
   Seconded by: John Wenuk
   VOTE: All in favor

   In addition, the Secretary was asked to respond to Executive Director Ian MacEachern's letter of resignation, conveying the regrets and thanks of the Board for his services (see accompanying letter), and to prepare a draft announcement to members.

7. NEXT MEETING
   October 15, 2002
   Billings Room
   Ottawa City Hall
   111 Lisgar Street, Ottawa
8. ADJOURNMENT
   The meeting adjourned at 9.20 p.m.