The NCF 2018 Online
Annual and Special Meeting of Members

Wednesday, June 6^th   to   Friday, June 15^th

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's 25^th Annual General Meeting.

STEP ONE: Become Informed

1. Reports to members — What happened at NCF in 2017
1. Report from the Chair (Chris Cope)
2. Report from the Executive Director (Shelley Robinson)
3. Report from the Treasurer (Peter Chapman)
4. Report from the Auditor (Marcil Lavallée)
5. Minutes of Board meetings


2. Nominations for the Board

   The nominations period is from Wednesday, May 23^rd at 12am until Wednesday, May 30^th 11:59pm.

   If you have any questions or are interested in putting your nomination forward, please send an expression of interest, including your name and NCF member ID, to nominations@ncf.ca no later than Friday, May 25^th.

3. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals. Read more here.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

   1. What skills will you contribute to the NCF Board?
   2. What are the most important functions of NCF for its members?
   3. Why do you want to be an NCF director?

   This year there are five seats to fill, of varying term length: Four 3-year seats and one 2-year seat. Vote count will determine allocation of seats.

   The listing order of candidate names below is determined by random draw. The listing order on ballots is also random (for each ballot) and so likely isn't the same as below.

   The candidates are:

   Candidate	Nominated by	Seconded by
   Martin Dubois	Nomination Committee
   Graeme Beckett	Nomination Committee
   Peter MacKinnon	Nomination Committee
   Sterling Jimenez	Nomination Committee
   Michael Chan	Nomination Committee

   Click on each candidate name for information about that candidate.

4. Annual Motions and Special Resolutions

   The Canada Not-for-profit Corporations Act, which governs NCF, calls for members to consider this motion at each AGM:

   Motion: Appointment of Auditors

   There is no 'special business' to be considered.

STEP TWO: Consider Alternatives

NCF matters of any sort can be discussed with members and candidates using the online AGM discussion group.

This year, you are also invited to meet some of the Board and potential candidates by attending a Meet & Greet. Time and place to be determined.

STEP THREE: Vote

Once the voting period opens on June 6^th, enter your vote (by clicking here) for candidates and motions.

If asked, please enter your NCF account ID (eg., aa315) and your NCF password (help). You may change your vote by voting again any time during the voting period.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, Shelley Robinson, at execdir@ncf.ca or 613-721-1773 ext 1001.

VOTING RESULTS

The 2018 annual General Meeting AGM concluded on Friday June 15th, after an extension of two days to the voting period for directors. I am pleased to confirm that sufficient members participated to meet quorum and accordingly the meeting was a properly constituted meeting of the members.

Following the voting the following were elected to the Board of Directors:

Martin Dubois
Graeme Beckett
Peter MacKinnon
Sterling Jimenez
Michael Chan

As a result we now have a full complement of eleven members of the board. Thank you to everyone who voted.

In addition the motion to appoint the auditors, Marcil Lavallee was carried.

Peter Chapman
Returning Officer for the elections held during the 2018 AGM.

There were 147 voters (of approximately 5700 registered members).

All seats were by acclamation, yet as there were seats of differing term length, voting determined which candidates received which terms.

Board of Directors

Motions: Annual Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,

Peter Chapman
2018 AGM Chair

Related information

Calendar of events

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to the AGM Chair

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Contributors