The NCF 2003 Online
Annual General Meeting

March 4 8:00am   to   March 18 6:00pm EST

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's tenth Annual General Meeting.

STEP ONE: Become Informed

1. Reports to members -- What happened at NCF in 2002
   1. Report from the President (Chris Cope, chair of the Board)
   2. Report from the Executive Director (John Selwyn)
   3. Audited Financial Statements and Report from the Auditor (KPMG)
   4. Minutes of Board meetings
   
   
2. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   Candidates are asked to answer three questions and to provide other information that they believe will be helpful to voters. The three questions are:

   1. What skills will you contribute to the NCF Board?
   2. What are the most important functions of NCF for its members?
   3. Why do you want to be an NCF director?

   Five directors are to be elected at this AGM. The candidates for the Board of Directors are:

   Candidate	Nominated by	Seconded by
   Graeme Beckett	Jan George Frajkor	Kris Frajkor
   Mary Anne Dugmore	Nomination Committee
   Michael Trottier	Nomination Committee
   Michael Mei	Nomination Committee
   John Hennessy	Nomination Committee
   Mark Mielke	Nomination Committee

   'Click' on each candidate name for information (unverified) provided by that candidate.

   The order of candidate names above has no significance and is determined by random draw.

   Members are invited to the NCF 2003 "Meet the Candidates" evening, to be held on March 10, 7pm, in the Councillor's Lounge of Ottawa City Hall, 111 Laurier Ave, Ottawa.

3. Motions (annual and special business)

   The by-laws of the National Capital FreeNet require members to consider three standard motions at each AGM. These are:

   1. Motion A - Remuneration of Agents, Contractors, and Employees
   2. Motion B - Appointment of Auditors
   3. Motion C - Rules and Regulations

   There is no 'special business' to be considered.

STEP TWO: Consider Alternatives

You can discuss issues with members and candidates using the AGM2003 newsgroup (ncf.agm2003).

STEP THREE: Vote

Enter your vote for candidates and motions. You may change your vote by voting again any time during the voting period. When asked, please enter your NCF account ID (eg., aa315) and your password (more help). Candidate names appear on the ballot in random order.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by sending email to suggestions@ncf.ca, or by posting to ncf.operations.q-a, the Executive Director's newsgroup at 'go operations'.

ELECTION RESULTS

There were 726 voters (of approx 6800 registered members).

Board of Directors

Directors are elected for a term of three years. However, to provide for rotation, initially one third were elected for one year, one third for two years and one third for three years. Any vacancy on the board that occurs mid-term may be filled by appointment by a majority vote of the board of directors until the next Annual General Meeting. At that time, the members elect a director to fill the remaining years of the term. The candidate with the most votes receive the longest term until all positions are filled.

Motions: Annual Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,
Don Francis (dfrancis@ncf.ca), Chris Cope (ccope@ncf.ca)
2003 AGM Co-Chairs

Related information

Calendar of events

"Meet the Candidates" Evening

Candidates, NCF members, staff, and current board members are invited to an informal get-together on March 10 at 7pm in the Councillor's Lounge of Ottawa City Hall (111 Laurier Ave, at Elgin St). This is an opportunity to meet the candidates and discuss NCF issues.

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• How to vote using a proxy
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to Chris Cope or Don Francis (AGM co-chairs), or post your question to the AGM2003 newsgroup.

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire in March in the year indicated (at the end of the AGM).

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Committee