BY-LAWS OF TELECOMMUNAUTEES CANADA TELECOMMUNITIES INC.
CORPORATE SEAL 1. The seal, an impression whereof is stamped
in the margin hereof, shall be the seal of the corporation.
CONDITIONS OF MEMBERSHIP 2. Membership in the corporation
shall be limited to members, of incorporated Canadian freenet
organizations, three to be appointed by each individual
board. 3. There shall be an initial fee and an annual
membership fee payable by each freenet organization to be
determined at each annual meeting of the board of directors
of the corporation. 4. Any member may withdraw from the
corporation by delivering to the corporation a written
resignation and lodging a copy of the same with the secretary
of the corporation. 5. When any member withdraws, his or her
member organization shall appoint a person to fell the
vacancy in the corporation. 6. Any member may be required to
resign by a vote of three-quarters (3/4) of the members at an
annual meeting. HEAD OFFICE 7. Until changed in accordance
with the Act, the Head Office of the corporation shall be at
Carleton University in the Regional Municipality of
Ottawa-Carleton, Province of Ontario. BOARD OF DIRECTORS 8.
The property and business of the corporation shall be managed
by a board of a minimum of seven (7) directors to a maximum
of fifteen (15) directors of whom four (4) shall constitute a
quorum. Directors must be individuals, 18 years of age, with
power under law to contract. Directors must be members. 9.
The applicants for incorporation shall become the first
directors of the corporation whose term of office on the
board of directors shall continue until their successors are
elected. At the second meeting of members, the board of
directors then elected shall replace the provisional
directors named in the Letters Patent of the corporation. 10.
The Directors shall be elected for a term of three years.
However, to provide for a rotation, the three directors
receiving the most votes shall be elected for three years,
the two receiving the next highest number of votes shall be
elected for two years and the two receiving the next highest
votes will be elected for one year. Thereafter, the term
shall be three years. They shall be elected each year by the
members at an annual general meeting of members. 11. The
office of director shall be automatically vacated: a. if a
director has resigned their office by delivering a written
resignation to the secretary of the corporation; b. if a
director is found by a court to be of unsound mind; c. if a
director becomes bankrupt or suspends payment or compounds
with his creditors; d. if at a special general meeting of
members, a resolution is passed by two-thirds of the members
present at the meeting that a director be removed from
office; e. on death; provided that if any vacancy shall occur
for any reason in this paragraph contained, the board of
directors by majority vote, may, by appointment, fill the
vacancy. 12. Meetings of the board of directors may be held
by electronic mail at any time to be determined by the
directors provided that 24 hours notice of such meeting shall
be given by electronic mail to each director. There shall be
at least one (1) meeting per year of the board of directors.
A director participating in a board or committee meeting
electronically is deemed to be present at the meeting. No
error or omission in giving notice of any meeting of the
board of directors or any adjourned meeting of the board of
directors of the corporation shall invalidate such meeting or
make void any proceedings taken thereat and any director may
at any time waive notice of any such meeting and may ratify,
approve and confirm any or all proceedings taken or had
thereat. Each director is authorized to exercise one (1)
vote. 13. The directors shall serve as such without
remuneration and no director shall directly or indirectly
receive any profit from a director position as such; provided
that a director may be paid reasonable expenses incurred by
them in the performance of their duties. Nothing herein
contained shall be construed to preclude any director from
serving the corporation as an officer or in any other
capacity and receiving compensation therefor. 14. The board
or directors may appoint such agents and engage such
employees as it shall deem necessary from time to time and
such persons shall have such authority and shall perform such
duties as shall be prescribed by the board of directors at
the time of such appointment. 15. A reasonable remuneration
for all officers, agents and employees and committee members
may be fixed by the board of directors by resolution. Such
resolution shall have force and effect only until the next
meeting of members when such resolution shall be confirmed by
resolution of the members, or in the absence of such
confirmation by the members, then the remuneration to such
officers, agents or employees and committee members shall
cease to be payable from the date of such meeting of members.
INDEMNITIES TO DIRECTORS AND OTHERS 16. Every director or
officer of the corporation or other person who has undertaken
or is about to undertake any liability on behalf of the
corporation or any company controlled by it and their heirs,
executors and administrators, and estate and effects,
respectively, shall from time to time and at all times, be
indemnified and saved harmless out of the funds of the
corporation, from and against: a. all costs, charges and
expenses which such director, officer or other person
sustains or incurs in or about any action, suit or
proceedings which is brought, commenced or prosecuted against
them, or in respect of any act, deed, matter of thing
whatsoever, made, done or permitted by them, in or about the
execution of the duties of their office or in respect of any
such liability; b. all other costs, charges and expenses
which they sustain or incur in or about or in relation to the
affairs thereof, except such costs, charges or expenses as
are occasioned by their own wilful neglect or default.
EXECUTIVE COMMITTEE 17. The board of directors may appoint an
Executive Committee for such purposes and with all such
powers as the board of directors may determine from time to
time. Meetings of the Executive Committee may be held at any
time and place to be determined by the executive committee
members provided that 24 hours written notice of such meeting
shall be given to each executive committee member. There
shall be at least one (1) meeting per year of the Executive
Committee. No error or omission in giving notice of any
meeting of the Executive Committee or any adjourned meeting
of the Executive Committee of the corporation shall
invalidate such meeting or make void any proceedings taken
thereat and any executive committee member may at any time
waive notice of any such meeting and may ratify, approve and
confirm any or all proceedings taken or had thereat. Each
executive committee member is authorized to exercise one (1)
vote. POWERS OF DIRECTORS 18. The directors of the
corporation may administer the affairs of the corporation in
all things and make or cause to be made for the corporation,
in its name, any kind of contract which the corporation may
lawfully enter into and, save as hereinafter provided,
generally, may exercise all such other powers and do all such
other acts and things as the corporation is by its charter or
otherwise authorized to exercise and do. 19. The directors
shall have power to authorize expenditures on behalf of the
corporation from time to time and may delegate by resolution
to an officer or officers or executive committee of the
corporation the right to employ and pay salaries to
employees. The directors shall have the power to enter into a
trust arrangement with a trust company for the purpose of
creating a trust fund in which the capital and interest may
be made available for the benefit of promoting the interest
of the corporation in accordance with such terms as the board
of directors may prescribe. 20. The board of directors shall
take such steps as they may deem requisite to enable the
corporation to acquire, accept, solicit or receive legacies,
gifts, grants, settlements, bequests, endowments and
donations of any kind whatsoever for the purpose of
furthering the objects of the corporation. OFFICERS 21. The
officers of the corporation shall be a president, first
vice-president, second-vice president, secretary and
treasurer and any such other officers as the board of
directors may by by-law determine. Officers shall be members
of the board of directors. Any two officers may be held by
the same person. 22. Officers shall be appointed by
resolution of the board of directors at the first meeting of
the board of directors following an annual meeting of members
in which the directors are elected. 23. The officers of the
corporation shall hold office until their term of office as
directors has expired and shall be subject to removal by
resolution of the board of directors at any time. DUTIES OF
OFFICERS 24. The president shall be the chief executive
officer of the corporation. The president shall preside at
all meetings of the corporation and of the board of
directors. The president shall have the general and active
management of the affairs of the corporation. The president
shall see that all orders and resolutions of the board of
directors are carried into effect. 25. The first
vice-president and second vice president, consecutively,
shall, in the absence of the president, perform the duties
and exercise the powers of the president and shall perform
such other duties as shall from time to time be imposed upon
them by the board of directors. 26. The treasurer shall have
the custody of the funds and securities of the corporation
and shall keep full and accurate accounts of all assets,
liabilities, receipts and disbursements of the corporation in
the books belonging to the corporation and shall deposit all
monies, securities and other valuable effects in the name and
to the credit of the corporation in such chartered bank or
trust company, or, in the case of securities, with such
registered dealer in securities as may be designated by the
board of directors from time to time. The treasurer shall
disburse the funds of the corporation as may be directed by
proper authority taking proper vouchers for such
disbursements, and shall render to the president and
directors at the regular meeting of the board of directors,
or whenever they may require it, an accounting of all the
transactions and a statement of the financial position, of
the corporation. The treasurer shall also perform such other
duties as may from time to time be directed by the board of
directors. The directors may, at the request of the
treasurer, engage an accountant to perform any of the above
duties which the treasurer is unable to perform. 27. The
secretary may be empowered by the board of directors, upon
resolution of the board of directors, to carry out the
affairs of the corporation generally under the supervision of
the officers thereof and shall attend all meetings and act as
clerk thereof and record all votes and minutes of all
proceedings in the books to be kept for that purpose. The
secretary shall give or cause to be given notice of all
meetings of the members and of the board of directors, all
shall perform such other duties as may be prescribed by the
board of directors or president, under whose supervision the
secretary shall be. The secretary shall be custodian of the
seal of the corporation which they shall deliver only when
authorized by a resolution of the board of directors to do so
and to such person or persons as may be named in the
resolution. The directors may, at the request of the
secretary, engage assistants to perform any of the above
duties for which the secretary needs assistance. 28. The
duties of all other officers of the corporation shall be such
as the terms of their engagement call for or the board of
directors requires of them. EXECUTION OF DOCUMENTS 29.
Contracts, documents or any instruments in writing requiring
the signature of the corporation, shall be signed by any two
officers and all contracts, documents and instruments in
writing so signed shall be binding upon the corporation
without any further authorization or formality. The directors
shall have power from time to time by resolution to appoint
an officer or officers on behalf of the corporation to sign
specific contracts, documents and instruments in writing. The
directors may give the corporation's power of attorney to any
registered dealer in securities for the purposes of the
transferring and dealing with any stocks, bonds, and other
securities of the corporation. The seal of the corporation
when required may be affixed to contracts, documents and
instruments in writing signed as aforesaid or by any officer
or officers appointed by resolution of the board of
directors. MEETINGS 30. The annual or any other general
meeting of the members may be held electronically or at the
head office of the corporation or at any place in Canada as
the board of directors may determine and on such day as the
said directors shall appoint. 31. At every annual meeting, in
addition to any other business that may be transacted, the
report of the directors, the financial statements and the
report of the auditors shall be presented and auditors
appointed for the ensuing year. The members may consider and
transact any business either special or general at any
meeting of the members. The board of directors or the
president or either vice-president shall have power to call,
at any time, a general meeting of the members of the
corporation. The board of directors shall call a special
general meeting of members on written requisition of members
carrying not less than 5% of the voting rights. One third of
the members taking part in a meeting will constitute a
quorum. 32. Fourteen (14) days' written notice shall be
posted electronically to each voting member of any annual or
special general meeting of members. Notice of any meeting
where special business will be transacted shall contain
sufficient information to permit the member to form a
reasoned judgement on the decision to be taken. 33. No error
or omission in giving notice of any annual or general meeting
or any adjourned meeting, whether annual or general, of the
members of the corporation shall invalidate such meeting or
make void any proceedings taken thereat and any member may at
any time waive notice of any such meeting and may ratify,
approve and confirm any or all proceedings taken or had
thereat. For purpose of sending notice to any member,
director or officer for any meeting or otherwise, the address
of the member, director or officer shall be his electronic
mail address recorded on the books of the corporation. VOTING
OF MEMBERS 34. At all meetings of members of the corporation,
every question shall be determined by a majority of votes of
those taking part unless otherwise specifically provided by
statue or by these by-laws. FINANCIAL YEAR 35. Unless
otherwise ordered by the board of directors, the fiscal
year-end of the corporation shall be December 31. COMMITTEES
36. The board of directors may appoint committees whose
members will hold their offices at the will of the board of
directors. The directors shall determine the duties of such
committees and may fix any remuneration to be paid. AMENDMENT
OF BY-LAWS 37. The by-laws of the corporation may be repealed
or amended by by-law enacted by a majority of the directors
at a meeting of the board of directors and sanctioned by an
affirmative vote of at least two-thirds (2/3) of the members
at a meeting duly called for the purpose of considering the
said by-law, provided that the repeal or amendment of such
by-laws shall not be enforced or acted upon until the
approval of the Minister of Consumer and Corporate Affairs
has been obtained. AUDITORS 38. The members shall, at each
annual meeting, appoint an auditor to audit the accounts of
the corporation for report to the members at the next annual
meeting. The auditor shall hold office until the next annual
meeting provided that the directors may fill any casual
vacancy in the office of the auditor. The remuneration of the
auditor shall be fixed by the board of directors. BOOKS AND
RECORDS 39. The directors shall see that all necessary books
and records of the corporation required by the by-laws of the
corporation or by any applicable statute or law are regularly
and properly kept. RULES AND REGULATION 40. The board of
directors may prescribe such rules and regulations not
inconsistent with these by-laws relating to the management
and operation of the corporation as they deem expedient,
effect only until the next annual meeting of the members of
the corporation when they shall be confirmed, and failing
such confirmation at such annual meeting of members, shall at
and from that time cease to have any force and effect.
INTERPRETATION 41. In these by-laws and in all other by-laws
of the corporation hereafter passed unless the context
otherwise requires, words, importing the singular number or
the masculine gender shall include the plural number or the
feminine gender, as the case may be, and vice versa, and
references to persons shall include firms and corporations.