NCF Board of Directors
Minutes of Meeting
May 29, 2018 

SOME HIGHLIGHTS

• Digital Access Day, co-sponsored by NCF will take place: Tuesday, June 19th at Jean Pigott Place, Ottawa City Hall.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:02 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Jennifer Barrigar (bc839)
Martin Dubois (al432)
Pete de Lepper (fx621)
Diana Cantu (fz160)

Regrets:
Lauren Gardner (fy923)
George Munoz (fz877)  

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   There were no proposed changes to the agenda.
   
   MOTION: To adopt the agenda as circulated
   Moved by: Jennifer Barrigar (bc839)
   Seconded by: Pete de Lepper (fx621)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meetings
   
   MOTION: To approve the minutes of March 27, 2018 as circulated
   Moved by: Pete de Lepper (fx621)
   Seconded by: Diana Cantu (fz160)
   VOTE All in favor.
   VOTE: Adopted
   
   MOTION: To approve the minutes of April 18, 2018 as circulated
   Moved by: Peter Chapman (fx720)
   Seconded by: Martin Dubois (al432)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report and Financial Statements (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      As of April 1/18: 3320
      As of May 1/18: 3338
      As of May 28/18: 3353
      Projection for May 31/18: 3350
      (As of May 1/17: 3136)
      (As of May 1/16: 3006)
      
      Operations:
      ● DSL member subscriptions continue to increase.
      
      Communications/Outreach:
      ●  Digital Access Day: Tuesday, June 19th at Jean Pigott Place, Ottawa City Hall.
      ●  Attended Law Commission of Ontario day-long event on Human Rights in the
      Digital Age as well as RightsCon: lots of great content/networking/good ideas.
      ●  Presenting to Ottawa Civic Tech on Tuesday, June 5th.
      ●  Panelist at CIRA member event in Calgary on June 14th.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Jennifer Barrigar (bc839)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report and financial statements.
      Moved by: Pete de Lepper (fx621)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: The Executive Director is requested to prepare suggestions for an action plan to increase revenue for the remainder of 2018 and report back to the Board.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. AGM Update Plus any Special Business or Resolution Consideration
      
      - Announcements and preparations for the 2018 Annual General Meeting are proceeding.
      
      - Peter Chapman has prepared a Treasurer's Report for the AGM and the Auditors Report is complete.
      
      - There were no special business or resolutions submitted to the AGM Chair or Board Secretary.
      
      - It was suggested by the Executive Director that there be a review of NCF's bylaws and policies before the next AGM.
      
      MOTION: To strike a governance committee with Jennifer Barrigar as chair and the officers of the corporation along with the Executive Director as members with a mandate on privacy and board recruitment.
      Moved by: Diana Cantu (fz160)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Motion A - Appointment of Auditors
      
      A motion at the AGM for the members to vote on the appointment of auditors for the following AGM is a requirement by Industry Canada.
      
      MOTION: That Motion A is approved by the board and that it be presented at the 2018 Annual General Meeting to be voted on by the membership.
      Moved by: Christopher Cope (bz787)
      Seconded by: Graeme Beckett (aw958)
      VOTE All in favor.
      VOTE: Adopted
       
   3. Nomination Committee Update (Pete de Lepper)
      
      Work on this item was discussed and and follow-up action is ongoing.
       
6. New Business 
    
   1. None
      
      There was no new business.
       
7. Announcements
   
   Digital Access Day, co-sponsored by NCF will take place: Tuesday, June 19th at Jean Pigott Place, Ottawa City Hall.
    
8. Date of Next Meeting
   
   The next regular meeting will be July 10, 2018
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 8:38 p.m.