NCF Board of Directors
Minutes of Meeting
August 21, 2018 

SOME HIGHLIGHTS

• Saved with a Click workshop series launches September 10th:
• Systems Operations Manager Andrew Martey Asare was selected as an ARIN fellow.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:03 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Sterling Jimenez (ga867) Treasurer
Graeme Beckett (aw958) Secretary
Jennifer Barrigar (bc839)
Martin Dubois (al432)
Lauren Gardner (fy923)
Michael Chan (ga869) 

Regrets:
Diana Cantu (fz160)
Pete de Lepper (fx621)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   Item 6 a) was changed from "NCF Contracts and Business Discussion" to "Strategic Planning". The item "NCF Contracts and Business Discussion" will be deferred to a future meeting.
   
   MOTION: To adopt the agenda as amended
   Moved by: Peter Chapman (fx720)
   Seconded by: Sterling Jimenez (ga867)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: To approve the minutes of July 10, 2018 as circulated
   Moved by: Peter MacKinnon (fr198)
   Seconded by: Jennifer Barrigar (bc839)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report and Financial Statements (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      As of July 1/18: 3345
      As of Aug 1/18:3333
      As of Aug 21: 3337
      Projection for Aug 31/18:3333
      (As of Aug 1/17: 3212)
      (As of Aug 1/16: 3057)
      
      Operations:
      ●  DSL member subscriptions have been trending slightly down over the summer.
      ●  New HelpDesk staff (summer and part-time) settling in well.
      ●  Recently completed another HelpDesk Analyst hiring: details coming soon.
      ●  Beta-testing new Smart-RG 506 modems soon.
      ●  Upcoming network improvements, shouldn’t affect member connections but we will send out an information bulletin nonetheless and schedule all work overnight.
      
      Communications/Outreach:
      ●  The Saved with a Click workshop series launches September 10th: more details to come, looking forward.
      ●  Planning NCF’s 26th birthday event for Thursday, September 27th: details coming soon.
      ●  Will be releasing public final report for Digital Access Day by the end of September.
      ●  Systems Operations Manager Andrew Martey Asare was selected as an ARIN (American Registry of Internet Numbers) fellow and will attend the NANOG (North American Network Operators Group) and ARIN meetings in Vancouver this October! System and Network Administrator Andre Dalle was a past ARIN fellow and his participation directly led to us getting our own blocks of IPv4 and IPv6 address space, increasing our network autonomy.
      ● August Lunch and Learn for staff and volunteers was a success, including: HelpDesk Best Practices, HelpDesk Metrics, LineProfile Jeopardy and HelpWiki Review.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Michael Chan (ga869) 
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Sterling Jimenez (ga867)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report and financial statements.
      Moved by: Lauren Gardner (fy923)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. There was no ongoing business.
       
6. New Business 
    
   1. Strategic Planning
      
      This was discussion on making an outline and setting a date for a follow-up to the November 2017 strategic planning session. The Board is arranging for an October 27th 2018 strategic planning session.  
       
   2. Invitee Discussion (Peter MacKinnon)
      
      Peter had initial discussions with an interesting potential invitee to a future board meeting. The invitee had expressed interest in in doing a case study of the NCF as a not for profit. The invitee had also expressed interest in running for election as a board member. Peter will follow-up.
       
7. Announcements
   
   On September 10th the NCF is holding a "Saved by a Click" meeting at the Ottawa Public Library. The topic is a "vendor neutral" learning session on shopping for internet access and shopping for a computer.
    
8. Date of Next Meeting
   
   The next regular meeting will be September 18, 2018
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 8:47 p.m.