NCF Board of Directors
Minutes of Meeting
March 17, 2015 

SOME HIGHLIGHTS

• Auditor's report advanced to AGM.
• DSL membership continues modest climb.
• Average total DSL bandwidth usage increased 44% from Jan to Dec 2014.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:11 p.m. with Mike Kelly as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Peter MacKinnon (fr198) 1st Vice-Chair
Mike Kelly (fm342) Chair
Peter Chapman (fx720) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
David Hudson (fx717)
Jennifer Barrigar (bc839)

Regrets:
Alan McRae (fl334) Treasurer
Tom Moore (fw054)
Phil Linttell (fx714)

NCF Management/Staff present:
Executive Director: Nick Ouzas

Guests:
Gary Eikenberry (aa353)

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   MOTION: To accept agenda as circulated.
   Moved by: Peter MacKinnon (fr198)
   Seconded by: David Hudson (fx717)
   VOTE: All in favor. 
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meetings
   
   MOTION: Motion to accept the minutes of February 17, 2015 as circulated.
   Moved by:  Christopher Cope (bz787)
   Seconded by: Peter Chapman (fx720)
   VOTE:
   IN FAVOR: Peter MacKinnon (fr198), Mike Kelly (fm342), Peter Chapman (fx720), Graeme Beckett (aw958), Christopher Cope (bz787), David Hudson (fx717)
   ABSTAINING: Jennifer Barrigar (bc839)
   VOTE: Adopted
   
   MOTION: Motion to accept the minutes of March 2, 2015 as circulated.
   Moved by:  Peter MacKinnon (fr198)
   Seconded by: Peter Chapman (fx720)
   VOTE:
   IN FAVOR: Peter MacKinnon (fr198), Mike Kelly (fm342), Peter Chapman (fx720), Graeme Beckett (aw958), Christopher Cope (bz787), David Hudson (fx717)
   ABSTAINING: Jennifer Barrigar (bc839)
   VOTE: Adopted
    
4. Reports 
    
   1. Executive Director's Report (Nick Ouzas)
      
      Nick Ouzas provided his report in advance of the meeting.
      
      Financials
      - January's net income variance was about 4k up from the draft budget ver. 0.2.
      - Capacity Upgrade Billing - All properly billed and credited.
      - Audit complete and summary meeting held with KPMG.
      
      Operations
      - Web server upgrade tentatively scheduled for March 25, 2015. 
      - DSL membership continues a modest climb.
      - Average total DSL bandwidth usage increased 44% from Jan to Dec 2014.
      - Slight decrease in total DSL bandwidth usage for February likely due to shorter month.
      - Bell DSL installs at a normal turnaround.
      - Snowbird DSL plan continues.
      - Working to get two Bell DMC charges credited.
      - New account manager at Bell. 
      - No change in the number of PRI.
      - Automated measurement of call activity enabled on PBX.
      - Lunch and Learn for volunteers held February 25.
      - Work continuing regarding WSIB application.
      - Lease: now waiting for reply from landlord.
       
      Marketing
      - Online ads - one host not renewed.
      
      2015 Draft Budget
      The Executive Director Nick Ouzas again updated assumptions for a 2015 draft budget scenario. 
          
      MOTION: To receive the Executive Director's Report
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
   2. 2015 Budget Committee Update
      
      This item was covered in the Executive Director's Report. The committee will be working towards a final budget for the next meeting. 
       
   3. Nomination Committee Report (Peter Chapman)
      
      Peter Chapman provided the Board with an update, noting that scheduling and interviews with candidates were ongoing. A total of five seats will become be available. Two board members with expiring terms indicated they would be running again. 
      
      MOTION: To receive the Nomination Committee Interim Report
      Moved by: Christopher Cope (bz787)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business  
    
   1. 2015 AGM Administration Update (Graeme Beckett)
      
      The AGM website has been prepared including an updated FAQ. New this year is encryption rather than cleartext.
       
6. New Business
    
   1. Report and Financial Statements from the Auditor (Mike Kelly)
      
      MOTION: To accept and advance the auditor's report to the 2015 AGM.
      Moved by:  Christopher Cope (bz787)
      Seconded by: David Hudson (fx717)
      VOTE All in favor.
      VOTE: Adopted
       
7. In Camera (Mike Kelly)
    
8. Announcements
   
   None
    
9. Date of Next Meeting
   
   The next regular meeting will be April 21, 2015,
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
10. Adjournment
    
    The meeting adjourned at 8:57 p.m.