National Capital FreeNet / Libertel de la Capitale nationale

NCF Board of Directors
Minutes of  a Special Meeting of the Board
September 29, 2011

Minutes of a meeting of the Board of Directors

Held on September 29, 2011 
Suite 302, Trailhead Building
1960 Scott Street

The meeting was called to order at 7:12 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

  1. INTRODUCTIONS

    Board members present:
    Christopher Cope (bz787), President
    Gary Eikenberry (aa353) 1st Vice-president
    Alan McRae (fl334) Treasurer
    Graeme Beckett (aw958) Secretary
    Michael Weiss (ft850)
    Mike Kelly (fm342)

    Regrets:
    Mark Mielke (al278)
    Doug Hull (aa800)
    Peter MacKinnon (fr198)
    Amy Yee (fp017)
    Ken McCarthy (fr786)

    Guests:
     Jim Elder (aa456)
    Shirley Yik (ac895)

    Once around the table . . .
    Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.
     

  2. Confirmation of Quorum

     Quorum was confirmed.
     
  3. Ongoing Business
    1. Report of the Executive Director Search Committee

       The Search Committee had a total of twenty one candidates which they narrowed down to nine, which were subsequently further reduced to five candidates to be interviewed at a Saturday meeting on September 17. From these  five candidates a top candidate was recommended to the Board. The Board continued discussions including salary, start date, interview techniques and marketing costs incurred (none) by the Search Committee. The Report of the Executive Director Search Committee is available here.

      MOTION:       To move in camera.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Michael Weiss (ft850)
      VOTE: All in favor. 
      VOTE: Carried.

      MOTION:       To move out of camera.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Mike Kelly (fm342)
      VOTE: All in favor. 
      VOTE: Carried.

      MOTION:       To move that the Board authorizes an offer of employment for the discussed amount to hire an Executive Director.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Michael Weiss (ft850)
      VOTE: All in favor. 
      VOTE: Carried.

      MOTION:       To receive the report of the Executive Director Search Committee.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Graeme Beckett (aw958)
      VOTE: All in favor. 
      VOTE: Carried.
       
  4. Date of Next Meeting

    Next regular meeting November 22, 2011, 7:00 PM
    Suite 302, Trailhead Building
    1960 Scott Street
     

  5. Adjournment
    The meeting adjourned at 7:57 p.m.

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