The meeting was called to order at 7:05 p.m. with Chris Cope
as Chair and Graeme Beckett as Secretary.
-
INTRODUCTIONS
Board members present:
Christopher Cope (bz787),
President/chair
Gary Eikenberry (aa353) 1st Vice-president
Graeme Beckett (aw958) Secretary
Alan McRae (fl334) Treasurer
Amy Yee (fp017)
Don Francis (ba990)
Jim Nubel (fm776)
Doug Hull (aa800)
Mike Kelly (fm342)
Regrets:
Mark Mielke (al278)
Peter McKinnon (fr198)
NCF Management/Staff present:
Rowland Few (fp085), Executive Director
Once around the table . . .
Informal pre-meeting conversation, with Directors taking turn
offering personal views and commentary on interesting things
that might not make it to the Agenda.
- Confirmation of Quorum
Quorum was confirmed with the returning Board members
welcomed back and our new board member Mike Kelly
introduced.
-
Review of the Agenda
(see
draft agenda)
The agenda was adopted with no changes.
MOTION: That the agenda be adopted as
presented.
Moved by: Doug Hull (aa800)
Seconded by: Alan McRae (fl334)
VOTE: All in favor.
VOTE: Carried.
-
Review of the Minutes of the Previous Meetings.
- Review of the
minutes of the January 2010 Meeting
MOTION: Accept the minutes of the January 2010
meeting as presented.
Moved by: Gary Eikenberry (aa353)
Seconded by: Amy Yee (fp017)
VOTE in favor: Chris, Alan, Gary, Graeme, Amy, Doug,
Jim, Don
VOTE against: None
Abstaining: Mike
VOTE: Carried
- Review of the
minutes of the February 2010 Teleconference
Meeting
MOTION: Accept the minutes of the February 2010
meeting as presented.
Moved by: Jim Nubel (fm776)
Seconded by: Don Francis (ba990)
VOTE in favor: Chris, Graeme, Amy, Jim, Don
VOTE against: None
Abstaining: Mike, Alan, Doug, Gary
VOTE: Carried
- Review of the
minutes of the March 10, 2010 Teleconference
Meeting
MOTION: Accept the minutes of the March 10, 2010
meeting as presented.
Moved by: Don Francis (ba990)
Seconded by: Jim Nubel (fm776)
VOTE in favor: Chris, Graeme, Amy, Jim, Don
VOTE against: None
Abstaining: Mike, Alan, Doug, Gary
VOTE:
Carried
- Review of the
minutes of the March 23, 2010 Audit Review
Meeting
MOTION: Accept the minutes of the 23, 2010 meeting
as presented.
Moved by: Gary Eikenberry (aa353)
Seconded by: Jim Nubel (fm776)
VOTE in favor: Chris, Alan, Graeme, Amy, Jim, Don
VOTE against: None
Abstaining: Mike, Gary, Doug
VOTE:
Carried
-
Ongoing Business
- 2010 AGM Final Report (Graeme Beckett)
There were 215 voters at the NCF's 17th AGM in 2010.
There were no proxy votes. Returning board members Chris
Cope, Gary Eikenberry and Alan McRae were elected to a
three year term with returning board member Don Francis
elected to a one year term. Mike Kelly has been newly
elected to the board with a three year term.
The three standard motions for the AGM Motion
A - Remuneration of Agents, Contractors, and
Employees, Motion
B - Appointment of Auditors, Motion
C - Rules and Regulations were all passed.
The Board anticipates a bilingual message to the
members providing notice of the AGM will be in place on the
Start Page in 2011 although the AGM will take place in
English. The English mail out to the membership will
continue to provide a notice in French.
MOTION: To accept the AGM Chair's report.
Moved by: Don Francis (ba990)
Seconded by: Mike Kelly (fm342)
VOTE: All in favor.
VOTE: Carried
-
Reports
- Executive Directors Report (Rowland Few)
Of note:
Financials (January -
March)
- Net income was down 9k from
budget due to higher expenses for required development
costs
- 3k to be recovered from Telus for delay
in 2 PRI closures.
- Direct DSL costs higher relative to revenue from
increased late and failed member payments.
- DSL revenue exceeded budget
DSL
- Late payments require ~1 hour per
case
Infrastructure:
- New web based messaging system for office <==>
membership
- Further updating of online help pages
- Mailboxes increased to 50MB
- Dialup reduced by two PRI
- Office voicemail alerts and automated reports on
Nagios
Marketing
- Ottawa Public Library MOU sent
- Brochures and posters for library and Catholic School
board at printers
- Messages to members under review
New Initiatives:
- Feedback about new office messaging system
- New gateway server for redundancy planned
- Architecture review, redundancy and server lifecycle
MOTION: To receive the Executive Director's
report.
Moved by: Jim Nubel (fm776)
Seconded by: Doug Hull (aa800)
VOTE: All in favor.
VOTE: Carried
- Treasurers Report (Alan McRae)
The Treasurer and Executive director presented
detailed financial statements of budget versus actual on a
month-to-month and year-to-date basis. Also presented was a
new breakdown on the cost of DSL, dialup and administration
services and the cost allocations amongst staff and
services (DSL, dialup and administration).
MOTION: To accept the Treasurer's report.
Moved by: Amy Yee (fp017)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favor.
VOTE: Carried
- Executive Committee Report (Chris Cope)
The Executive Committee did not meet but will be meeting
again before the next meeting of the board. Anticipated
discussion include the board meeting schedule as well as
governance.
- Report of Strategic Planning Committee (Jim
Nubel)
This was covered in the Executive Directors Report with Jim
providing a few more details.
MOTION: To accept the Strategic Planning Committee
report.
Moved by: Amy Yee (fp017)
Seconded by: Gary Eikenberry (aa353)
VOTE: All in favor.
VOTE: Carried
-
New Business
- Election of Officers
After a round table discussion on the officer's positions
up for election, the following motion was put forward by
Don Francis.
MOTION: That the incumbents be invited to accept
nomination of offices.
Moved by: Don Francis (ba990)
Seconded by: Doug Hull (aa800)
VOTE: All in favor.
VOTE: Carried
The incumbents, Alan McRae, Chris Cope, Gary
Eikenberry and Graeme Beckett accepted the nomination with
Mark Mielke's acceptance pending.
MOTION: That the slate be elected.
Moved by: Doug Hull (aa800
Seconded by: Mike Kelly (fm342)
VOTE: All in favor.
VOTE: Carried
- Summer Schedule of Board Meetings
The Executive Director will be out of town on vacation in
July and August is proposed as the alternative summer month
for the Board to meet.
MOTION: The summer board meeting will take place on
August 17, 2010 at 7 p.m.
Moved by: Jim Nubel (fm776)
Seconded by: Alan McRae (fl334)
VOTE: All in favor.
VOTE: Carried
- Announcements
-
Date of Next Meeting
August 17, 2010, at 7 p.m.
Suite 302, Trailhead Building
1960 Scott Street
- Adjournment
The meeting adjourned at 9:23 p.m.
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