NCF Board of Directors
Minutes of Meeting
July 21, 2009

SOME HIGHLIGHTS

• Election of Officers 
• Financials on track
• Office lease renewed, PRI  line contract signed with Telus, SLA contract signed with Carleton

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:03 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

1. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Graeme Beckett (aw958) Secretary
   Amy Yee (fp017)
   Don Francis (ba990)
   Gary Eikenberry (aa353) 1st Vice-president
   Mark Mielke (al278)  
   Jim Nubel (fm776)
   Doug Hull (aa800)
   Peter McKinnon (fr198)

   Regrets:
   Alan McRae (fl334) Treasurer
   

   NCF Management/Staff present:
   Rowland Few (fp085), Executive Director

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. REVIEW OF THE AGENDA
   (see draft agenda)

   The agenda was adopted with no changes.

   MOTION: That the agenda be adopted as presented.
   Moved by: Peter McKinnon (fr198)
   Seconded by: Graeme Beckett (aw958)
   VOTE: All in favor. 
   VOTE: Carried.

4. APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING
   (see minutes of prior month) 

   MOTION: Accept the minutes of the March 2009 meeting as presented.
   Moved by: Gary Eikenberry (aa353)
   Seconded by:  Jim Nubel (fm776)
   VOTE: All in favor. 
   VOTE: Carried.
   

5. ONGOING BUSINESS
   
   
   1.   None
      
      
6. REPORTS
   
   
   1. Executive Director's Report 
      (see accompanying report)
      Of note:
      Financials (April - June) 
      - Net income is up 9k vs. target of 2k 
      - Donations from dial-up on target with -15% continued downward trend 
      - DSL subscription margin 2k below target for the period 
      - DSL hardware margin on target
      DSL
      - DSL users increasing by 20 to 30 a month
      - 2,200 DSL users at end of period
      Dialup
      - 5,100 users in March, 4,900 in June
      Infrastructure:  
      - Memory upgraded in servers
      - Phase 2 of Carleton's upgrades performed on July 18
         Support team in office on Saturday July 18 
      - Carleton Service Level Agreement (SLA) signed
      - Bell Nexxia outage 8 to 11 July
        Created very high call volume for 3 days.
      - Telus dial-up phone line contract signed for 2 yrs
        Option to drop 2 PRI without penalty
      - Lease renewed with Trailhead for 3 years
      - Wiki for office documentation
      Marketing 
      - Knights of Columbus: Supporting Knights Refurbishing Computers Program
      - Computers for Communities 
      - Work with Marketing committee on hold due to focus on infrastructure
      - Re-connect with Immigrant groups
      New Initiatives: 
      - New network hardware, gateway server (summer), mail server (autumn), backup server (winter)
        Decide to lease or purchase equipment
      - New Dialup line in test phase with autumn rollout

      MOTION: To receive the Executive Director's report.
      Moved by: Don Francis (ba990)
      Seconded by: Doug Hull (aa800)
      VOTE: All in favor. 
      VOTE: Carried

      MOTION: To thank the office staff and volunteers, Luckner, Souleiman, Dion, Andre and Daniel for the extra time put in due to the problems created by Bell and hardware upgrades at Carleton.
      Moved by: Jim Nubel (fm776)
      Seconded by: Peter McKinnon (fr198)
      VOTE: All in favor. 
      VOTE: Carried

   2. Treasurer's Report and financial statements
      
      
      Alan was in Kenya however he provided a written summary report of his meetings with Rowland.
      
      The Executive Committee would draft a motion regarding setting aside funds should the organization need to be wound down (dissolution). 
      
      MOTION: To receive  the Treasurer's report.
      Moved by: Jim Nubel (fm776)
      Seconded by: Amy Yee (fp017)
      VOTE: All in favor. 
      VOTE: Carried
      
      
   3. Report of Executive Committee (Chris Cope)
      
      The Executive Committee did not meet.
      
      
   4. Report of Strategic Planning Committee (Jim Nubel)
      
      The Strategic Planning Committee did not meet but is expected to meet next in September.
      
      
      
7. NEW BUSINESS
   
   
   1.  Election of Officers:  President, 1st VP, 2nd VP, Secretary, Treasurer
      
      The board decided to reelect the previous slate of Board Officers.
      
      Chair: Christopher Cope
      Vice President: Gary Eikenberry
      2nd Vice President: Mark Mielke
      Treasurer: Alan McRae
      Secretary: Graeme Beckett
      
      MOTION: Let current officers stand.
      Moved by: Jim Nubel (fm776)
      Seconded by: Rowland Few (fp085)
      VOTE: All in favor. 
      VOTE: Carried.
      
      
      
8. ANNOUNCEMENTS
   
   Gary Eikenberry attended the Ottawa Town Hall meeting on net neutrality.  saveournet.ca/ottawa
   
   
9. NEXT MEETING

   October 20, 2009, at 7 p.m.
   Suite 302, Trailhead Building
   1960 Scott Street

10. ADJOURNMENT

    The meeting adjourned at 9:37 p.m.