The meeting was called to order at 7.00 p.m. with Chris Cope as Chair and Sandy Campbell as Secretary.
Minute-Taker: Sheila Alder (bw306)
Board members present:
David Millman (aa342), Treasurer
Graeme Beckett (aw958)
Sandy Campbell (dt820), Secretary
Christopher Cope (bz787), President/chair
Gary Eikenberry (aa353)
Catherine Wenuk (ep584), 2nd Vice-President
John Wenuk (ep585)
Regrets:Mark Mielke (al278
NCF Staff/Management present:
Ian MacEachern (bi207), Executive Director
Sheila Alder (bw306), Office Manager
Andre Dalle (al178), System Administrator
NCF members present:
Deborah Jackson (ax867)
Jim Elder (aa456)
Joan Line (ep600)
Luke Waite (eq070)
MOTION: That minutes be approved with amendment requested
by Graeme Beckett to 6 c) indicating that he abstained rather
than voting against motion.
Moved by: Sandy Campbell
Seconded by: John Wenuk
VOTE: All in favor
Additions
under New Business: 6 d) Birthday party
NCF Strategy for 2002, ED Ian MacEachern
There was lengthy discussion on the motion deferred from last month's meeting to approve the document in principle. A 'friendly amendment' was accepted to remove the specific 'target' numbers from the document and replace them with more realistic and achievable targets, acceptable to the E-D and to the Board.MOTION: That the Board accept the overall recommendations
contained in the strategy document.
Moved by: Sandy Campbell
Seconded by: John Wenuk
VOTE: All in favor
David Millman's summary showed a "wonderful" 40% increase in renewal donations, but he warned that such peaks have historically been cyclical and no reason for complacency. Although down from the end of the previous month, cash position was 55% above budget.
MOTION: That the report be adopted as published.
Moved by: Sandy Campbell
Seconded by: John Wenuk
VOTE: All in favor
MOTION: That the report be accepted as published.
Moved by: Graeme Beckett
Seconded by: Gary Eikenberry
VOTE: All in favor.
The Committee did not meet in the previous month.
MOTION: That the dates for the 2002 AGM be as
follows:
* Nominations open Tuesday, Feb. 5 at 8.00 a.m. EST
* Deadline for submission to Board of special motions for
AGM Tuesday, Feb. 5 at 11.59 p.m. EST
* Nominations close Tuesday, Feb. 19 at 11.59 p.m.
EST
* Voting begins Tuesday, Feb. 26 at 8.00 a.m. EST
* Voting ends Tuesday, March 12 at 6.00 p.m. EST
Moved by: Sandy Campbell
Seconded by: John Wenuk
VOTE: All in favor.
There was discussion of finding volunteers to carry out the various AGM duties: Jim Elder offered to handle "software" issues, including creating a method to 'randomize' the order of candidates names on the ballot; the Board also accepted his offer to make a presentation on "approval voting" to the January Board meeting.
MOTION: That President Chris Cope be appointed Chair
of the AGM committee, with power to add members.
Moved by: Sandy Campbell
Seconded by: David Millman
VOTE: All in favor.
MOTION: That the draft budget be accepted as
presented.
Moved by: Graeme Beckett
Seconded by: Gary Eikenberry
VOTE: It was agreed to table the motion to the January
meeting to allow time for changes and modifications which
emerged from lengthy discussion.
Joan Line (ep600) was honored as NCF Volunteer of the Year. Sheila Calder gave details of the yeoman work Joan does in backstopping her in the office. Certificates were presented by ED Ian MacEachern to Joan and Volunteers of the Month Deborah Jackson (ax867) and Luke Waite (ep600). See photos at http://www.ncf.ca/ncf/volunteer/VOY_VOM_PHOTOS/.
ED Ian MacEachern reported that an event-planning company is assisting with special arrangements for the upcoming party. Details will be provided as soon as possible.
January 15, 2002 at 7 p.m.
Location to be announced
The meeting adjourned at 10.15 pm.