The NCF 2009 Online
Annual General Meeting

March 19 9:00am   to   April 1 6:00pm EST

NCF's Annual General Meeting is held online so that
as many as possible of NCF's thousands of members can participate.

Welcome to NCF's 16^th Annual General Meeting.

STEP ONE: Become Informed

1. Reports to members -- What happened at NCF in 2008
   1. Report from the President (Chris Cope, chair of the Board)
   2. Report from the Executive Director (Rowland Few)
   3. Report from the Treasurer (Alan McRae)
   4. Report from the Auditor (KPMG)
   5. Minutes of Board meetings
   
   
2. Candidates for the NCF Board of Directors

   The roles of a board member: Prospective board members come from all walks of life and bring varied experience to the Board. The ability to understand financial reporting and to make business decisions is essential, and often board members have subject-area expertise, such as experience in management or law. Collectively, NCF's eleven board members have the experience to recognize and approve plans and strategies that will move NCF toward its goals.

   NCF has a 'governance' board, where day-to-day operations are handled by staff and volunteers, under the management of the Executive Director. The Board sets the mission, vision, principles, and broad policies that guide the Executive Director. The Board is responsible for employing and evaluating the Executive Director, and for monitoring macro parameters that measure the operation of NCF.

   This year there are four seats to fill. Three seats have a three-year term, and one seat has a two-year term.

   As there are only three candidates and there are three seats with identical term, there is no need for an election. At this year's AGM, three board seats are awarded by acclamation and one seat will not be filled (since there were only three nominations). But we still need your vote on the Annual Motions (see below).

   By acclamation, the three board members are:

   Candidate	Nominated by	Seconded by
   Graeme Beckett	Nomination Committee
   Peter MacKinnon	Nomination Committee
   Mark Mielke	Nomination Committee

   Click on each candidate name for information about that candidate.

3. Motions (annual and special business)

   The by-laws of the National Capital FreeNet require members to consider three standard motions at each AGM. These are:

   1. Motion A - Remuneration of Agents, Contractors, and Employees
   2. Motion B - Appointment of Auditors
   3. Motion C - Rules and Regulations

   There is no 'special business' to be considered.

STEP TWO: Consider Alternatives

This year there are only the annual motions to consider (since board seats have been acclaimed). You can discuss issues with members and candidates using the AGM online discussion group.

STEP THREE: Vote

Enter your vote regarding the annual motions. When asked, please enter your NCF account ID (eg., aa315) and your password (more help). You may change your vote by voting again any time during the voting period.

That concludes the formal part of the AGM.

STEP FOUR: Please Make Your Opinions Known

Your comments and suggestions make a difference and help NCF operate better. Now and any time, you can make your opinions known by contacting NCF's Executive Director, Rowland Few, at the NCF Office (613-520-9001 ext 112, or by email to execdir@ncf.ca).

VOTING RESULTS

There were 221 voters (of approx 8000 registered members).

Board of Directors

Motions: Annual Business

Thank you for your participation

NCF is a large group of people getting together to share costs and benefits, doing something good for themselves and the community. Your participation in NCF's AGM supports the proper functioning of NCF.

Thank you,

Jim Nubel
2009 AGM Chair

Related information

Calendar of events

AGM procedures

• How to nominate candidates for Board of Directors
• About annual and special AGM motions
• How to suggest special AGM motions
• How to use the voting system
• How to vote using a proxy
• See also: Previous NCF Annual General Meetings

Do you have an unanswered question? Send email to the AGM Chair, or post your question to an AGM online discussion group.

Current NCF Board Members

The table below lists current directors (prior to the AGM). Entries with no names are vacancies to be filled at the AGM. Links in the table below display information provided by the director when they were a candidate at a prior AGM. Terms expire at the end of the AGM in the year indicated.

Meetings of the board are open to members and the public.

Information about Prior AGMs

AGM Committee