2023-04-15-Minutes

NCF Board of Directors
Minutes of Board Meeting
April 15, 2023 

Minutes of a meeting of the Board of Directors

Board members present:
Anis Hanna (gb499) Chair
Majd Karam (gc029) 1st Vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Michael Chan (ga869)
Eddie Villarta  (gd683)

Regrets:
Christopher Cope (bz787)
Martin Dubois (al432)
Lindsay Carreau (gc034)
Laura Novitsky (gd477)

NCF Management/Staff present:
Executive Director: Shelley Robinson

1. Confirmation of Quorum
   
   Quorum was confirmed
   
2. Consent Agenda (45 minutes: questions & comments or corrections)
   
   
   1. Minutes of board meeting March 14, 2023
      
      The minutes for March 14, 2023 were deferred until the next Board meeting.
      
      Motion: To move in-camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Majd Karam (gc029)
      The motion was carried.
      
   2. Executive Director's Report
      
      The following portion of the  Executive Director's report is open to the public.
      
      Operations:
      
      ● Office hours are Monday to Friday, 9am-7pm
      ●  Helpdesk position to be posted.
      
      COVID-19:
      
      ● NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      
      Communications and Advocacy:
      
      ●  An updated survey to the membership is to be distributed.
      ●  Pricing information to go out.
      
      Motion: To accept the Executive Director's request to consult with Moflow.
      Proposer: Majd Karam (gc029)
      Seconder: Emmanuel Adenlolu (gc476)
   3. The motion was carried.
      
   4. AGM Discussion including dates, Nominations Committee and appointment of the AGM Chair
      
      The online AGM will start June 21, 2023 and run until June 28, 2023.
      
      Motion: To appoint Graeme Beckett as AGM Chair for 2023.
      Proposer: Eddie Villarta  (gd683)
      Seconder: Majd Karam (gc029)
      The motion was carried.
      
3. Strategic Discussion:   (60 minutes)
   
   1. The strategic planning review session with Board and staff preceded the Board meeting There was no strategic discussion during this Board meeting.
      
4. Date of Next Meeting  _________
   
   The next Board meeting will be May 30, 2023: Hybrid, electronic and in-person at NCF office.
   
5. Standing agenda item for discussion without staff and review (15 minutes)
   
   1. Discussion item (Anis Hanna)
      
      There was no discussion.
      
      Motion: To move out of camera.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Majd Karam (gc029)
      The motion was carried.