2022-10-25-Minutes

NCF Board of Directors
Minutes of Meeting
October 25, 2022 

SOME HIGHLIGHTS

• NCF's 30th anniversary time capsule www.ncf.ca/timecapsule
• Editorial by the Executive Director Shelley Robinson about internet affordability and high wholesale rates

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:08 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.

INTRODUCTIONS

Board members present:
Anis Hanna (gb499) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Majd Karam (gc029)
Michael Chan (ga869)
Martin Dubois (al432)
Lindsay Carreau (gc034)
Laura Novitsky (gd477)

Regrets:
Christopher Cope (bz787)
Mai Nguyen (gd478)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
   
2. Review of the Agenda
   
   Motion: To adopt the agenda as circulated.
   Proposer:  Lindsay Carreau (gc034)
   Seconder:  Martin Dubois (al432)
   The motion was carried.
   
3. Review of the Minutes of the Previous Meeting
   
   Minutes accepted as circulated.
   
   1. Regular board meeting September 20, 2022
      
      Deferred to the next meeting.
      
4. Reports  
   
   1. Combined Executive Director and Management Report (Shelley Robinson)
      
      Shelley distributed the report in advance of the meeting for both the open and in-camera sessions of the meeting.
      
      Select highlights from the public portion of the Report
      
      Total members (September 1/22): 4873
      
      Operations:
      
      ●  Office hours: Monday-Friday 9am-7pm, remote HelpDesk support Saturday 10am-5pm
      ●  Due to supply chain delays we are still waiting for shipments of new modems and so have limited
      stock of new SmartRG 516s but do have some open box SmartRG-516s, available at a reduced price.
      ●  There was an issue with our member renewal reminder system over the past few months, apologies
      to those members who got all their reminder emails at once or whose emails were temporarily
      suspended for non-renewal: we auto-renewed all affected members and sent out a follow-up email
      explaining the issue. We are upgrading this system so this doesn’t happen again.
      
      Covid 19
      
      ●  NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      ●  Staff must wear KN95 masks in the office. We encourage members to wear masks as well.
      ●  Remote volunteering only at this time.
      ●  Only one member group in the office at one time.
      
      Communications and Advocacy:
      
      ●  For NCF’s 30th anniversary we asked members to submit their predictions for the next 30 years and
      we also asked 30 digital equity champions from across Canada to contribute their perspectives. Check them out: www.ncf.ca/timecapsule
      ● Editorial by the Executive Director Shelley Robinson about internet affordability and high wholesale rates
      
      Motion: To move in-camera.
      Proposer: Michael Chan (ga869)
      Seconder: Majd Karam (gc029)
      The motion was carried.
      
      Motion: To receive the Executive Director's report.
      Proposer: Peter MacKinnon (fr198)
      Seconder: Emmanuel Adenlolu (gc476)
      The motion was carried.
      
      Motion: To rescind the current vaccination policy and review in 6 months if neccessary.
      Proposer: Lindsay Carreau (gc034)
      Seconder: Michael Chan (ga869)
      The motion was carried.
      
5. Ongoing Business
   
   1. Third Quarter Strategic Refresh Review (Shelley Robinson - in-camera)
      
      The strategic refresh review was deferred.
      
   2. Marketing Committee Update 
      
      The marketing committee update was done in-camera.
      
6. New Business 
   
   1. Election of Vice Chair (Anis Hanna)
      
      Motion: To appoint Majd Karam as 1st Vice-Chair
      Proposer: Michael Chan (ga869)
      Seconder: Emmanuel Adenlolu (gc476)
      The motion was carried.
      
   2. Discussion of Strategy Focused Board meeting format (Anis Hanna)
      
      Discussion was in-camera.
      
      Motion: To move out of camera.
      Proposer: Michael Chan (ga869)
      Seconder: Majd Karam (gc029)
      The motion was carried.
      
7. Announcements
   
   1. None
      
8. Date of Next Meeting
   
   The next meeting was scheduled to be December 6, 2022 at 7 pm and subsequently rescheduled to December 13th at 7:00 pm. Location: Hybrid electronic & in-person meeting.
   
9. Adjournment
   
   The meeting adjourned at 8:50 pm.
   
   
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