2024-03-26-Minutes

NCF Board of Directors
Minutes of Board Meeting
March 26, 2024

Minutes of a meeting of the Board of Directors

Board members present:
Anis Hanna (gb499) Chair
Majd Karam (gc029) 1st Vice Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Michael Chan (ga869)
Eddie Villarta (gd683)
Chris Taylor (fs180)
Stephen Fanjoy (gd782)

Regrets:
Peter MacKinnon (fr198) 2nd Vice-Chair
Laura Novitsky (gd477)

NCF Management/Staff present:
Executive Director: Shelley Robinson

1. Confirmation of Quorum
   
   Quorum was confirmed
   
2. Consent Agenda (45 minutes: questions & comments or corrections)
   
   
   1. Minutes of board meeting February 20, 2024
      
      Motion: To move in-camera.
      Proposer: Christopher Cope (bz787)
      Seconder: Michael Chan (ga869)
      The motion was carried.
      
   2. Revised date of board meetings.
      
      • The NCF board meetings will move to the last Tuesday of the month.
      
   3. Executive Director's Report
      
      The Executive Director's report was submitted in advance of the Board meeting. Highlights of the open portion of the meeting are provided below.
      
      Summary:
      
      • NCF will be offering upcoming workshops.
      • The power outage at Carleton's data center on February 25th where our network equipment resides went well with only a 12 minute DSL outage. Member's whose modems reset would have seen a longer outage.
      • NCF arranged for a secondary power source backup.
      • Info on this event https://www.ncf.ca/en/help/network-status/
      • NCF staff and HelpDesk were available during the outage.
      • Thank you for your patience and understanding.
      
   4. Q4 financial update.
      
      This item was discussed in-camera.
      
      Motion: To approve the consent agenda.
      Proposer: Majd Karam (gc029)
      Seconder: Emmanuel Adenlolu (gc476)
      The motion was carried.
      
3. Strategic Discussion: (60 minutes)
   
   1. 2024 Draft budget (Shelley Robinson)
      
      Motion: To approve the budget.
      Proposer: Majd Karam (gc029)
      Seconder: Emmanuel Adenlolu (gc476)
      The motion was carried.
      
4. Date of Next Meeting _________
   
   The next Board meeting was scheduled for April 30th, 2024 and subsequently rescheduled to May 21: Hybrid, electronic and in-person at NCF office.
   
5. Standing agenda item for discussion without staff and review (15 minutes)
   
   1. Discussion item (Anis Hanna)
      
      This item was conducted in-camera.
      
      Motion: To move out of camera.
      Proposer: Graeme Beckett (aw958)
      Seconder: Majd Karam (gc029)
      The motion was carried.