2022-05-03-Minutes

NCF Board of Directors
Minutes of Meeting
May 3, 2022

SOME HIGHLIGHTS

• NCF's Executive Director on CBC radio morning show.
• Job postings soon for summer help-desk analyst and summer marketing support.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:04 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.

INTRODUCTIONS

Board members present:
Anis Hanna (gb499) Chair
Andrea Holland (es170) 1st vice Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Lindsay Carreau (gc034)
Majd Karam (gc029)
Michael Chan (ga869)

Regrets:
Peter MacKinnon (fr198) 2nd Vice-Chair
Lauren Gardner (fy923)
Martin Dubois (al432)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
   
2. Review of the Agenda
   
   Motion: To adopt the agenda with the marketing report deferred to the next meeting.
   Proposer: Christopher Cope (bz787)
   Seconder: Majd Karam (gc029)
   The motion was carried.
   
3. Review of the Minutes of the Previous Meeting
   
   Minutes accepted as circulated.
   
   1. Regular board meeting March 29, 2022
      
      Motion: To approve the minutes of March 29, 2022.
      Proposer: Emmanuel Adenlolu (gc476)
      Seconder: Majd Karam (gc029)
      The motion was carried.
      
4. Reports
   
   1. Executive Director's and Management Report (Shelley Robinson)
      
      Shelley distributed the report in advance of the meeting for both the open and in-camera sessions of the meeting.
      
      Select Highlights from the public portion of the Executive Director's Report
      
      Total members (Apr 1/22): 4810
      
      Operations:
      
      ● We’re thrilled to announce we are recipients of an Ontario Trillium Foundation Resilient Communities Program grant to support NCF’s post-COVID recovery. We’ll announce more details in a newsletter soon.
      ● We have been awarded two Canada Summer Jobs positions: one Summer HelpDesk Analyst and one Summer Marketing Support, we’ll be posting for these positions soon.
      ● Ongoing network resilience work: upgrade period will be posted on the StartPage for service window on May 11, internet services will not be affected.
      
      Covid 19
      
      ● NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
      ● Office open: Mon-Sat 10am-5pm.
      ● Remote HelpDesk Support: Mon-Fri 10am-7pm, Sat-Sun 10am-5pm.
      ● Staff must wear KN95 masks in the office. We encourage members to wear masks as well.
      ● Only one member group in the office at one time.
      
      Communications:
      
      ● Shelley was on CBC Radio’s Ottawa Morning talking about the need for universal affordable internet: link here
      ● Digital Equity Tuesdays campaign ongoing.
      
      Motion: To move in-camera.
      Proposer: Michael Chan (ga869)
      Seconder: Andrea Holland (es170)
      The motion was carried.
      
      Motion: To receive the Executive Director's report.
      Proposer: Majd Karam (gc029)
      Seconder: Andrea Holland (es170)
      The motion was carried.
      
5. Ongoing Business
   
   1. Mesh & Strategic Objectives Refresh (Shelley Robinson & Andrew Asare in-camera)
      
      The Mesh update and strategic refresh was conducted in-camera.
      
   2. Marketing Committee Report
      
      Deferred as the marketing committee is expected to next meet in one week.
      
   3. Governance Committee Update (Anis Hannah)
      
      The update from the governance committee was conducted in-camera.
      
   4. Nominations & 2022 AGM Planning Discussion Update (updates if available)
      
      The nominations discussion was conducted in-camera.
      
6. New Business
   
   1. Board Meetings & Schedule for Summer (Anis Hanna)
      
      Motion: To move out of camera.
      Proposer: Christopher Cope (bz787)
      Seconder: Andrea Holland (es170)
      The motion was carried.
      
      The Board not meet in June or August.
      
7. Announcements
   
   1. The next Marketing Committee meeting: Tuesday, May 10th at 7 pm.
      
8. Date of Next Meeting
   

The next meeting is scheduled to be May 31, 2022 at 7 pm.
Location: Electronic meeting.

1. Adjournment
   
   The meeting adjourned at 8:50 pm.

(Links that return 'not found' indicate documents that have not yet been provided by the author)