NCF Board of Directors
Minutes of Meeting
February 22, 2022
SOME HIGHLIGHTS
- Two new HelpDesk analysts starting soon.
- Zimbra security patch.
Minutes of a meeting of the Board of Directors
The meeting was called to order at 7:13 p.m. with Anis Hanna as Chair and Graeme Beckett as Secretary for the meeting.
INTRODUCTIONS
Board members present:
Anis Hanna (gb499) Chair
Andrea Holland (es170) 1st vice Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Emmanuel Adenlolu (gc476) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Martin Dubois (al432)
Majd Karam (gc029)
Lauren Gardner (fy923)
Michael Chan (ga869)
Regrets:
Lindsay Carreau (gc034)
NCF Management/Staff present:
Executive Director: Shelley Robinson
For the Strategic planning refresh: Shelley Robinson, Andre Dalle, Dylan Ferris and Andrew Asare.
Guests:
None
Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the agenda.
- Confirmation of Quorum
Quorum was confirmed.
- Review of the Agenda
Motion: To adopt the agenda as circulated.
Proposer: Majd Karam (gc029)
Seconder: Peter MacKinnon (fr198)
The motion was carried.
- Review of the Minutes of the Previous Meeting
Minutes accepted as circulated.
- Regular board meeting January 25, 2022
Motion: To approve the minutes of January 25, 2022.
Proposer: Christopher Cope (bz787)
Seconder: Martin Dubois (al432)
The motion was carried.
- Reports
- Executive Director's Report (Shelley Robinson)
Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting.
Select Highlights from the public portion of the Executive Director's Report
Total members (Feb 1/22): 4839
Operations:
● NCF recently hired two new HelpDesk Analysts who will be starting soon
● We posted about a security issue affecting Zimbra webmail, there is now a patch available and we have scheduled an upcoming service window to implement this fix. This will not affect internet service.
● Other network upgrades to come, any that could potentially affect members will be posted on the
StartPage with a service window.
Covid 19
● NCF COVID-19 Safety Plan, regularly updated: www.ncf.ca/covid19
● HelpDesk available by appointment in-office: Monday-Saturday 10am-5pm
● Remote HelpDesk hours: Monday-Friday 10am-7pm, Saturday-Sunday 10am-5pm, Sunday 1pm-5pm
● Masks must be worn in the office at all times.
● Following national and local health guidelines we’re encouraging office staff to use the KN95 medical masks we provide.
Motion: To move in-camera.
Proposer: Christopher Cope (bz787)
Seconder: Martin Dubois (al432)
The motion was carried.
Motion: To receive the Executive Director's report.
Proposer: Emmanuel Adenlolu (gc476)
Seconder: Martin Dubois (al432)
The motion was carried.
- Ongoing Business
- 2022 Budget and Pricing (Shelley Robinson - in-camera)
Motion: To approve the 2022 budget as updated by the Executive Director.
Proposer: Peter MacKinnon (fr198)
Seconder: Michael Chan (ga869)
The motion was carried.
- Strategic Objectives Refresh - (Shelley Robinson & staff - in-camera)
The strategic planning refresh was conducted in-camera with staff, including Shelley Robinson, Andre Dalle, Dylan Ferris and Andrew Asare.
- Marketing Committee Update (Anis Hannah)
The update from the marketing committee was conducted in-camera.
- New Business
- None.
- Announcements
- There were no NCF related announcements.
- Date of Next Meeting
The next meeting is scheduled to be March 29th, 2022 at 7 pm.
Location: Electronic meeting.
Adjournment
The meeting adjourned at 8:51 p.m.
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