2020-10-27-Minutes

NCF Board of Directors
Minutes of Meeting
October 27, 2020 

SOME HIGHLIGHTS

• Election of officers

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:11 p.m. with Peter MacKinnon as Chair and Lindsay Carreau as Secretary for the meeting.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787)
Graeme Beckett (aw958)
Peter MacKinnon (fr198) 2nd Vice-Chair
Martin Dubois (al432)
Michael Chan (ga869)
Anis Hanna (gb499)
Lauren Gardner (fy923)
Lindsay Carreau (gc034)
Majd Karam (gc029)

Regrets:
Andrea Holland (es170)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Orientation (Shelley Robison)
   
   Shelley conducted an orientation and refresher for new and existing Board members.
   
2. Confirmation of Quorum
   
   Quorum was confirmed.
   
3. Review of the Agenda
   
   Motion: To adopt the agenda excluding a new item on office metrics and data and the Executive Director's report.
   Proposer:  Majd Karam (gc029)
   Seconder:  Anis Hanna (gb499)
   The motion was carried.
   
4. Review of the Minutes of the Previous Meeting
   
   Motion: To adopt the minutes of the September 22, 2020 meeting as circulated.
   Proposer: Majd Karam (gc029)
   Seconder: Peter MacKinnon (fr198)
   The motion was carried.
   
   Regarding the July minutes, Shelley requested some minor revisions to to the out-of-camera ED report.
   
   Motion: To adopt the minutes of the July 28, 2020 meeting as amended.
   Proposer: Majd Karam (gc029)
   Seconder: Peter MacKinnon (fr198)
   The motion was carried.
   
5. Reports  
   
   1. None, the ED report was deferred to the next meeting to allow time for orientation.
      
      
6. Ongoing Business
   
   1. KPI Review (Shelley Robinson) in-Camera
      
      This item was conducted in-camera.
      
   2. Reconciliation, Anti-racism, and Diversity, Equity and Inclusion statements (Shelley Robinson)
      
      This item was conducted in-camera. Shelley would review any email feedback from the board on the statements and update as needed.
      
   3. Election of officers
      
      During a round of discussions the following motions were proposed to fill the rolls for the officers of the corporation.
      
      Motion: To nominate Anis Hanna as Vice Chair.
      Proposer: Christopher Cope (bz787)
      Seconder:  Majd Karam (gc029)
      The motion was carried.
      
      Motion: To nominate Peter MacKinnon as Second Vice Chair.
      Proposer: Anis Hanna (gb499)
      Seconder:  Lauren Gardner (fy923)
      The motion was carried.
      
      Motion: To nominate Graeme Beckett as Secretary.
      Proposer: Michael Chan (ga869)
      Seconder:  Peter MacKinnon (fr198)
      The motion was carried.
      
      Motion: To nominate Anis Hanna as acting Treasurer.
      Proposer: Christopher Cope (bz787)
      Seconder:  Peter MacKinnon (fr198)
      The motion was carried.
      
7. New Business 
   
   1. None.
      
8. Announcements
   
   None.
   
9. Date of Next Meeting
   

The next meeting was scheduled to be December 8, 2020 at 7 pm.
Location: Electronic meeting.
NCF Offices are located at Suite 206 Richmond Square, 1305 Richmond Rd.

1. Adjournment
   
   The meeting adjourned at 8:36 p.m.

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