NCF Board of Directors
Minutes of Meeting
July 10, 2018 

SOME HIGHLIGHTS

• Digital Access Day, co-sponsored by NCF on, June 19th at Jean Pigott Place, Ottawa City Hall was a great success!!
• June 27th – was the final "Access = Skills = Opportunities" workshop, held by NCF at Ottawa Public Library.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:06 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Sterling Jimenez (ga867) Treasurer
Graeme Beckett (aw958) Secretary
Jennifer Barrigar (bc839)
Martin Dubois (al432)
Pete de Lepper (fx621)
Diana Cantu (fz160)

Regrets:
Lauren Gardner (fy923)
Michael Chan (ga869) 

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   There were no proposed changes to the agenda.
   
   MOTION: To adopt the agenda as circulated
   Moved by: Peter MacKinnon (fr198)
   Seconded by: Pete de Lepper (fx621)
   VOTE All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: To approve the minutes of May 29, 2018 as circulated
   Moved by: Diana Cantu (fz160)
   Seconded by: Martin Dubois (al432)
   VOTE All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report and Financial Statements (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report
      
      DSL MEMBERS:
      As of May 1/18: 3338
      As of June 1/18: 3347
      As of July 1/18: 3345
      Projection for July 31/18: 3343
      (As of July 1/17: 3198)
      (As of July 1/16: 3028)
      
      Operations:
      ● DSL member subscriptions are near level.
      ●  On Tuesday July 3, Carleton had a network outage that affected both DSL and dialup members. Staff routed around the DSL issue within two hours, but later discovered this rerouting knocked some modems out of service into the next day: all connections were back by 9am on Wednesday, but many required rebooting.
      ● Dial-up was back in service by Wednesday night/Thursday morning.
      ●  Two new summer student HelpDesk Analysts have started: Michelle Cantin and
      Luke Deschenes.
      ●  New part-time HelpDesk Analyst Eric Adu-Boahene has also just started.
      ● Posting soon for more full-time/part-time HelpDesk Analysts.
      
      Communications/Outreach:
      ●  Successful AGM, details posted online: thanks to all who participated and congratulations to our Board members, especially those who have joined for the frst time!
      ●  June 5th - presented to Ottawa Civic Tech at Rebel.com: about 15 people there and streamed live on YouTube.
      ●  June 14th – panelist at CIRA member meeting in Calgary: good discussion, about 75 people there and streamed live on CIRA website.
      ●  June 19th - Digital Access Day at City Hall. Went very well: 150+ participants from tech industry, NGOs (including some NCF members), government, academia, and those most affected by the digital divide attended the all-day conference, 80+ participants for the Shopify evening reception. #digitalaccessday was trending number 1 on Canadian Twitter for part of the day. Pictures on the website: www.digitalaccessday.ca
      ● June 27th – final Access = Skills = Opportunities workshop, held at Ottawa Public Library Main Branch. 14 attendees: many folks signed up for Ontario Electricity Support Program and Child Learning Bond.
      
      The above was the open portion/session of the Executive Director's Report.
       
   2. In-Camera Portion of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Sterling Jimenez (ga867)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report and financial statements.
      Moved by: Diana Cantu (fz160)
      Seconded by: Martin Dubois (al432)
      VOTE All in favor.
      VOTE: Adopted
       
5. Ongoing Business
    
   1. 2018 AGM Results
      
      Peter Chapman the AGM Chair, provided the results of the 2018 AGM. Peter also noted that there was a very low level of correspondence required via the AGM mail alias.          
      
      MOTION: To accept the AGM report.
      Moved by: Diana Cantu (fz160)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
       
6. New Business 
    
   1. Election of Officers
      
      After a round table discussion and poll the following motion was offered.
      
      MOTION: To appoint Chris Cope as Chair, Peter Chapman as 1st Vice-Chair, Peter MacKinnon as 2nd Vice Chair, Graeme Beckett as Secretary and Sterling Jimenez as Treasurer.
      Moved by: Diana Cantu (fz160)
      Seconded by:  Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Signing Authority
      
      The resolution approved by the board of directors regarding signing authority is located here.
       
7. Announcements
   
   There were no NCF related announcements.
    
8. Date of Next Meeting
   
   The next regular meeting will be August 21, 2018
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
9. Adjournment
   
   The meeting adjourned at 8:41 p.m.