NCF Board of Directors
Minutes of Meeting
January 26, 2017 

SOME HIGHLIGHTS

• Launch of the Community Access Fund (CAF).
• 2017 budget adopted.
• Preparation for the 2017 AGM begins.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:08 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Graeme Beckett (aw958) Secretary
Robert McRae (fy409)
Martin Dubois (fl152)
Pete de Lepper (fx621)
Lauren Gardner (fy923)
Diana Cantu (fz160)

Regrets:
Peter MacKinnon (fr198) 2nd Vice-Chair
Jennifer Barrigar (bc839)
Phil Linttell (fx714)
Pete de Lepper (fx621)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
Shirley Yik

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   The "Year End Financial Update" and "Draft Budget" was moved to the in-camera session.
   
   MOTION: To accept agenda as amended.
   Moved by: Diana Cantu (fz160)
   Seconded by: Lauren Gardner (fy923)
   VOTE: All in favor.
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: Motion to accept the minutes of November 22, 2016 as circulated.
   Moved by:  Robert McRae (fy409)
   Seconded by: Peter Chapman (fx720)
   VOTE: All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting for both the open and in-camera sessions of the meeting. 
      
      Select Highlights from ED Report (see the link below for more details)
      
      Communications/Outreach
      
      - Press release for the NCF's Community Access Fund (CAF) sent by Ottawa Community Housing (OCH) on December 21; coverage on CBC, CTV, CFRA, and MetroNews. The launch of program on January 3 brought more
      coverage by Ottawa Citizen/Sun and News1310. Members asked if it could be extended to include other groups.
      
      Finances
      
      - Due to the CRTC's interim drop in capacity charges, we are evaluating our current pricing
      
      Link for complete details of the Executive Director's report available for the open session portion of the meeting.
      
      MOTION: To receive the ex-camera Executive Director's Report.
      Moved by: Diana Cantu (fz160)
      Seconded by: Robert McRae (fy409)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Year End Financial Update (Shelley Robinson)
      
      This item was moved to the in-camera session.
       
5. Ongoing Business
    
   1. None
       
6. New Business 
    
   1. 2017 Draft Budget
      
      This item was moved to the in-camera session.
       
   2. 2017 AGM Discussion
      
      This year to streamline the AGM procedure it was decided to merge the AGM Chair and Returning Officer position.
      
      MOTION: To appoint Graeme Beckett AGM Chair and Returning Officer.
      Moved by: Peter Chapman (fx720)
      Seconded by: Diana Cantu (fz160)
      VOTE All in favor.
      VOTE: Adopted
      
      After a round of discussion Diana offered to take on the role of Nominations Chair.
      
      MOTION: To appoint Diana Cantu as Chair of the Nomination Committee.
      Moved by: Peter Chapman (fx720)
      Seconded by: Lauren Gardner (fy923)
      VOTE All in favor.
      VOTE: Adopted
       
7. In Camera Session 
    
   1. In-Camera Session of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Lauren Gardner (fy923)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Lauren Gardner (fy923)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To adopt the 2017 annual budget.
      Moved by: Diana Cantu (fz160)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To appoint Andre Dalle as AGM web and software administrator with Michael Cayer as backup..
      Moved by: Graeme Beckett (aw958)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
       
8. Announcements
   
   There were no NCF related announcements.
    
9. Date of Next Meeting
   
   The next regular meeting was subsequently set to March 21, 2017
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
10. Adjournment
    
    The meeting adjourned at 9:52 p.m.