NCF Board of Directors
Minutes of Meeting
November 22, 2016 

SOME HIGHLIGHTS

• Signing authority, motion to bind, credit card authorization.
• Attendance at the CIRA IXP (Internet Exchange Point) workshop.
• Attendence at the Canadian ISP Summit.
• NCF workshop on ISP notice and notice requirements for copyright infringement.
• NCF presented at SE Unleashed, a day-long conference on Social Enterprises organized by CSED (Centre
  for Social Enterprise Development).

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter Chapman (fx720) 1st Vice-Chair
Graeme Beckett (aw958) Secretary
Phil Linttell (fx714)
Jennifer Barrigar (bc839)
Robert McRae (fy409)
Martin Dubois (fl152)
Pete de Lepper (fx621)

Regrets:
Peter MacKinnon (fr198) 2nd Vice-Chair
Lauren Gardner (fy923)
Diana Cantu (fz160)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
Shirley Yik

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Confirmation of Quorum
   
   Quorum was confirmed.
    
2. Review of the Agenda 
   
   Under New Business Business an item was added for Holiday Celebration.
   Under Ongoing Business an item was added for Signing Authority.
   Under Ongoing Business an item was added for Credit Card Resolution.
   The Draft Budget item was removed.
   The Update on the NCF Anniversary Celebration was removed.
   
   MOTION: To accept agenda as amended.
   Moved by: Peter Chapman (fx720)
   Seconded by: Jennifer Barrigar (bc839)
   VOTE IN FAVOR: Peter Chapman (fx720),  Graeme Beckett (aw958), Phil Linttell (fx714), Jennifer Barrigar (bc839), Robert McRae (fy409), Martin Dubois (fl152).
   VOTE ABSTAINED: Pete de Lepper (fx621)
   VOTE: Adopted
    
3. Review of the Minutes of the Previous Meeting
   
   MOTION: Motion to accept the minutes of September 20, 2016 as circulated.
   Moved by:  Robert McRae (fy409)
   Seconded by: Phil Linttell (fx714)
   VOTE: All in favor.
   VOTE: Adopted
    
4. Reports  
    
   1. Executive Director's Report (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting. 
      
      Select Highlights from ED Report
      
      Operations
      - October yielded net positive subscriber growth.
      - Two new volunteers in training.
      - Office closed Saturday November 19th due to replacement of heating/cooling unit.
      
      Communications/Outreach
      - Shelley and Andrew attended the Canadian ISP Summit in Toronto in November. Very interesting regarding future plans. Fodder for the November Lunch and Learn.
      - Attended CIRA IXP (Internet Exchange Point) workshop in Toronto on November 10; focus on
      establishing national association of IXPs.
      - Have held three additional WiseNet workshops (Basic Computing; and Office Suites and Word
      Processing x 2) – continued good feedback.
      - Offered Copyright workshop on ISP notice and notice requirements for copyright infringement for members on November 15th – about 8 members attended; lots of good questions, positive feedback.
      - Presented at SE Unleashed, a day-long conference on Social Enterprises organized by CSED (Centre
      for Social Enterprise Development). Was on “Innovative Social Enterprises” panel with an EAP provider
      and Habitat for Humanity Re:Store. Very good feedback from audience and organizers. Also hosted a
      table all-day for participants, including the mayor, the head of Ottawa Community Housing etc. Help
      staffing booth by Dave Ehman, a HelpDesk volunteer.
      
      MOTION: To receive the ex-camera Executive Director's Report.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Peter Chapman (fx720)
      VOTE All in favor.
      VOTE: Adopted
       
   2. Financial Update (Shelley Robinson)
      
      Shelley provided the Board a brief oral update.
       
5. Ongoing Business
    
   1. Signing Authority
      
      The following resolution regarding signing authority was adopted by the Board.
      
      The following resolution assigning authority to bind the corporation was adopted by the Board.
       
   2. Credit Card Resolution
      
      The following resolution authorizing a credit card was adopted by the Board.
       
6. New Business 
    
   1. Holiday Celebration
      
      Shelley suggested having a member drop-in on December to take place on the 20th of December from 4:00pm to 7:00pm and at noon for staff, volunteers and board members.
       
7. In Camera Session 
   1. In-Camera Session of the Executive Director's Report
      
      MOTION: To move in-camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter Chapman (fx720)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
       
8. Announcements
   
   There were no NCF related announcements.
    
9. Date of Next Meeting
   
   The next regular meeting will be December 19, 2016, (later revised to January 24, 2017)
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
10. Adjournment
    
    The meeting adjourned at 9:47 p.m.