NCF Board of Directors
Minutes of Meeting
July 19, 2016 

SOME HIGHLIGHTS

• $24.95 installation special will be extended until July 31.
• Summer students hired.
• Funding for a contract SysAdmin Support position allocated.
• Third circuit is in place and in operation.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:04 p.m. with Chris Cope as Chair and Graeme Beckett as Secretary.

INTRODUCTIONS

Board members present:
Christopher Cope (bz787) Chair
Peter MacKinnon (fr198) 2nd Vice-Chair
Graeme Beckett (aw958) Secretary
Robert McRae (fy409)
Lauren Gardner (fy923)
Phil Linttell (fx714)
Jennifer Barrigar (bc839)
Pete de Lepper (fx621)
Martin Dubois (fl152)

Regrets:
Peter Chapman (fx720) 1st Vice-Chair
Dianna Cantu (fz160)

NCF Management/Staff present:
Executive Director: Shelley Robinson

Guests:
None

Once around the table.
Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

1. Introduction of the New Board Members
    
2. Confirmation of Quorum
   
   Quorum was confirmed.
    
3. Review of the Agenda 
   
   Item 6 (b) was added.
   
   MOTION: To accept agenda as amended.
   Moved by: Martin Dubois (fl152)
   Seconded by: Pete de Lepper (fx621)
   VOTE: All in favor. 
   VOTE: Adopted
    
4. Review of the Minutes of the Previous Meeting
   
   MOTION: Motion to accept the minutes of June 2, 2016 as circulated.
   Moved by:  Graeme Beckett (aw958)
   Seconded by: Robert McRae (fy409)
   VOTE IN FAVOR: Peter MacKinnon (fr198), Graeme Beckett (aw958), Robert McRae (fy409), Lauren Gardner (fy923), Phil Linttell (fx714), Pete de Lepper (fx621), Martin Dubois (fl152).
   VOTE ABSTAINED: Jennifer Barrigar (bc839)
   VOTE: Adopted
    
5. Ongoing Business 
    
   1. None
       
6. Reports  
    
   1. Executive Director's Report (Shelley Robinson)
      
      Shelley distributed her ED report in advance of the meeting. 
      
      Select Highlights from ED Report
      
      Operations
      - June and July yielding positive subscriber growth.
      - NCF's $24.95 installation special will be extended until July 31.
      - Existing members are using $25 install period to switch between FTTN plans.
      - Third circuit is in place and in operation.
      - Modem line-up: TP-Link 8816 (ADSL only, no wifi), 8961 (ADSL only, wifi), 9970 (VDSL only) and SmartRG (ADSL/VDSL)
      - Offered first CCTS presentation at June Lunch and Learn, a more advanced one coming for July.
      
      Communications/Outreach
      - The ED attended a YWCA Project Shift ICT workshop in Toronto: Facebook/Instagram Canada were
      there, as well as the Canadian games industry association, Canadian-based apps like Kik and
      Wattpad, and two young women spoke to their experience with cyber-violence. ICT council will work
      to establish best practices for ourselves and other tech players  
      - The ED also attended a CISED event on local social enterprises and social procurement.
      
      HR
      - 150+ applications arrived for prospective summer student positions. Two HelpDesk Analysts were hired along with an individual to help produce training materials for new and existing volunteers
      
      Administration/Finances
      - To help streamline, Scotiabank EFT processing will be run every weekday rather than weekly.
      
      MOTION: To move in camera.
      Moved by: Jennifer Barrigar (bc839)
      Seconded by: Peter MacKinnon (fr198)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To move out of camera.
      Moved by: Peter MacKinnon (fr198)
      Seconded by: Pete de Lepper (fx621)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To take $45,000 out of retained earnings to hire a SysAdmin Support on a one year contract.
      Moved by: Pete de Lepper (fx621)
      Seconded by: Jennifer Barrigar (bc839)
      VOTE All in favor.
      VOTE: Adopted
      
      MOTION: To receive the Executive Director's Report
      Moved by: Phil Linttell (fx714)
      Seconded by: Martin Dubois (fl152)
      VOTE All in favor.
      VOTE: Adopted
       
7. New Business
    
   1. Appointment of an Interim Treasurer
      
      A Shelley will follow-up with the two board members who were unable to attend.
       
   2. Government Affairs
      
      Shelley indicated it may be helpful to have the assistance of an advisory committee for items such as dealing with the CRTC. This was provided as an information item and Shelley will follow-up as needed.
       
8. Announcements
   
   There were no NCF related announcements.
    
9. Date of Next Meeting
   
   The next regular meeting will be September 20, 2016,
   NCF Offices, Suite 206 Richmond Square, 1305 Richmond Rd.
    
10. Adjournment
    
    The meeting adjourned at 9:09 p.m.