NCF Board of Directors
Minutes of Meeting
September 18, 2012
SOME HIGHLIGHTS
The Executive Director Search Committee has interviewed
several good candidates.
Vote of thanks for the on-going contributions of volunteer
Adam Hunt! (fn352)
Minutes of a meeting of the Board of Directors
The meeting was called to order at 7:03 p.m. with Gary
Eikenberry as Chair and Graeme Beckett as Secretary.
INTRODUCTIONS
Board members present:
Gary Eikenberry (aa353) President
Doug Hull (aa800) 1st Vice-president
Alan McRae (fl334) Treasurer
Graeme Beckett (aw958) Secretary
Christopher Cope (bz787)
Mike Kelly (fm342)
Amy Yee (fp017)
Regrets: Peter MacKinnon (fr198) 2nd
Vice-president
Ken McCarthy (fr786)
Michael Weiss (ft850)
Tom Moore (fw054)
NCF Management/Staff present:
Ross Kouhi (ah455), Executive Director
Guests: Jim Elder
Once around the table . . .
Informal pre-meeting conversation, with Directors taking turn
offering personal views and commentary on interesting things that
might not make it to the Agenda.
Confirmation of Quorum
Quorum was confirmed.
Review of the Agenda
The draft agenda was adopted as presented.
MOTION: That the agenda be adopted.
Moved by: Alan McRae (fl334)
Seconded by: Doug Hull (aa800)
VOTE: All in favor.
VOTE: Adopted
Review of the Minutes of the Previous Meeting
MOTION: Adopt the minutes of the July 24, 2012 meeting
as circulated.
Moved by: Mike Kelly (fm342)
Seconded by: Ken McCarthy (fr786)
VOTE All in favor.
VOTE: Adopted
Reports
Report of the Executive Director (Ross Kouhi)
In advance of the meeting the Executive Director
circulated his more detailed report, financials and DSL
transition analysis to the board. Some additional notes
follow.
Financial:
Our DSL router lease is a 3 year term however this
is expected to be paid off well within the first
year.
Bell has billed $8k for dry line activations
(unexpected cost)
Ross is looking into further reducing transit
costs.
Operations update:
NCF now has a more robust database (Thanks Jim and
Andre!)
An analysis of a low speed DSL service will be
undertaken.
Something has caused a couple of gateway failures
since the Bell switchover: daemon fails and stops DSL
modems from authenticating (Andre investigating).
Advertising:
Google Adwords in place
Posters at Carleton and Ottawa U.
Bell's billing for the DSL transition was
incomplete and is now due July 25. The previous month's
overcharge also reappeared.
ED transition:
Detailed manual ready
Overlap time available
The Executive Director highlighted the on-going
contributions of Adam Hunt (fn352) volunteering in the
office, providing support assistance and making free Open
Source software available to members!
MOTION: To receive the Executive Director's
Report.
Moved by: Amy Yee (fp017)
Seconded by: Doug Hull (aa800)
VOTE: All in favor.
VOTE: Received
Treasurer's Report (Alan McRae)
Alan concurred with the Executive Director's
financial report indicating a mid year 2013 cost recovery
on NCF's move to purchase DSL services direct from Bell.
Caution should be noted as the reserve may drop to as low
as 38k at year end. Doug inquired what a healthy reserve
would be and Alan responded that this could be half a
year's administration costs.
MOTION: To receive the Treasurer's Report.
Moved by: Graeme Beckett (aw958)
Seconded by: Ken McCarthy (fr786)
VOTE: All in favor.
VOTE: Received
Executive Committee Report (Gary Eikenberry)
An Executive Committee meeting with Gary, Chris,
Alan, Peter and Ross was held August 8, 2012. The
discussion centered on Ross's news that he would be moving
on from the NCF. It was decided that the previous Executive
Director Search Committee be reconstituted.
MOTION: To receive the Executive Committee
report.
Moved by: Mike Kelly (fm342)
Seconded by: Doug Hull (aa800)
VOTE: All in favor.
VOTE: Received
Executive Director Search Committee Report
After reviewing the resumes the search committee
established interviews with five potential candidates
with a sixth selected candidate unavailable to date. It
was noted there were several good candidates but no
details available yet for the board.
It was decided that a teleconference meeting of
the Board would be held on September 23, 2012 at 5 PM and
that an offer of employment be circulated in advance to
the Board, subject to approval at the meeting. The search committee consists of Mike
Kelly, Chris Cope, McCarthy, Jim Elder and Shirley Yik.
MOTION: To accept the Executive Director Search
Committee report.
Moved by: Graeme Beckett (aw958)
Seconded by: Alan McRae (fl334)
VOTE: All in favor.
VOTE: Received
New Legislation Committee: Canada Not-for-profit
Corporations Act (Mike Kelly)
Due to unforeseen circumstances Peter was unable
to attend the meeting.
Ongoing Business
CCTS Resolution Update (Ross Kouhi)
There was no resolution yet with one outstanding part of
the process to go. Ross inquired if it was necessary for a
non profit to join CCTS and was told it was a
requirement.
NCF Office Location update (Ross Kouhi)
Ross circulated to the Board by email a document
on comparative costs from a commercial real estate
agent.
NCF's 20th Anniversary Planning (Ross Kouhi)
A volunteer is in place. Ross suggested at a later
date that Board oversight may be
desired.
New Business
Thank outgoing Executive Director: Ross Kouhi
This was deferred to the upcoming board meeting on
September 23 where an appropriate motion of thanks will be
presented.
Announcements
There were no announcements.
Date of Next Meeting
The next regular meeting will be October 23, 2012, NCF
Offices, Suite 302 Trailhead Building.
Adjournment
The meeting adjourned at 9:26 p.m.
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