NCF Board of Directors
Minutes of Meeting
April 17 2007

SOME HIGHLIGHTS

• NCF now accepts pre-authorized debit payments for both high speed and dial-up service (saving NCF credit charge fees).
• The NCF board will now meet quarterly and committees will meet in between regular board meetings as necessary.

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:05 p.m. with Chris Cope as Chair and Michael Mei as Secretary.

1. Welcome of new Board Members

   The NCF welcomes Alan McRae to the NCF board.

2. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Mary Anne Dugmore (er983), 1st Vice-president
   Gary Eikenberry (aa353), 2nd Vice-president
   Michael Mei (bi195), Secretary
   Don Francis (ba990)
   Shing Kwong Lee (ez191)
   Mark Mielke (al278)
   Alan McRae

   Regrets:
   Graeme Beckett (aw958)

   Note: Ian Gibson, Michael Fletcher, and Tony McNeill are no longer on the board.

   NCF Management/Staff present:
   John Selwyn (es347), Executive Director

   Members/Guests:
   

   Once around the table . . .
   Informal pre-meeting conversation, with Directors taking turn offering personal views and commentary on interesting things that might not make it to the Agenda.

3. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

4. REVIEW OF THE AGENDA
   (see draft agenda)

   MOTION: That the agenda be adopted as-is.
   Moved by: Shing Kwong Lee (ez191)
   Seconded by: Gary Eikenberry (aa353)
   VOTE: Carried.

5. APPROVAL OF THE MINUTES OF MEETING
   (see minutes of prior month)

   MOTION: That minutes be adopted as-is.
   Moved by: Gary Eikenberry (aa353)
   Seconded by: Mary Anne Dugmore (er983)
   VOTE: Carried.

6. ONGOING BUSINESS
   1. 2007 Annual General Meeting Report

      Andre Vellino approved the results. There were no proxy votes. Thanks to the candidates. Congratulations to the nominations committee for the good candidates.

      MOTION: That the AGM chair's report be received.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: Carried.

      Thanks to Andre Vellino, Jim Elder, Graeme Beckett, and the AGM co-chairs.

   2. Calendar of Board Meetings

      A straw man calendar showing quarterly board of director meetings plus separate executive, finance and nomination committees was circulated. It was suggested that committees need not consist purely of board members and that they would meet only when there is related work to do. An annual retreat was suggested. The shown executive and finance committes will be combined and called the executive committee (a permanent committee). A strategic planning committee was also proposed.

      MOTION: That the board meet quarterly.
      Moved by: Don Francis (ba990)
      Seconded by: Mark Mielke (al278)
      VOTE: Carried.

      MOTION: That two committees be formed, the executive committee and strategic planning committee.
      Moved by: Don Francis (ba990)
      Seconded by: Mary Anne Dugmore (er983)
      VOTE: Carried.

      MOTION: That the executive committee consist of the Chair, Treasurer, and 1st Vice-president.
      Moved by: Mary Anne Dugmore (er983)
      Seconded by: Mark Mielke (al278)
      VOTE: Carried.

      MOTION: That the strategic planning and marketing committee consist of the 2nd Vice-president, Don Francis, Shing Lee (subject to confirmation), and Mark Mielke.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Michael Mei (bi195)
      VOTE: Carried.

   3. Election of Officers

      MOTION: Waive procedures and elect officers at this board meeting.

      Moved by: Don Francis (ba990)
      Seconded by: Mark Mielke (al278)
      VOTE: Carried.

      MOTION: That the following NCF officers be appointed (President/chair: Chris Cope, 1st Vice-president: Gary Eikenberry, 2nd Vice-president: Mary-Anne Dugmore, Treasurer: Alan McRae, Secretary: Michael Mei).

      Moved by: Don Francis (ba990)
      Seconded by: Mark Mielke (al278)
      VOTE: Carried.

      MOTION: That the signing officers be any two of the Treasurer, Chair, Executive Director, 1st Vice-president.

      Moved by: Gary Eikenberry (aa353)
      Seconded by: Alan McRae
      VOTE: Carried.
7. REPORTS
   1. Executive Director's Report (John Selwyn)
      (see accompanying report)

      Highlights of the Executive Director's report include:
      

      • NCF can now accept pre-authorized debit payment for both high speed and dial-up service. This saves the NCF credit card fees.
      • The highlights of the year were reviewed including secure email, secure login, greylisting of email, disposable email alias, high speed self-serve web page.
      • Dial-up usage will be monitored and the number of telephone lines will be reduced as warranted.
      • Marketing campaign planned for September to target schools and the retired teachers association.

      MOTION: That the Executive Director's report be received.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Don Francis (ba990)
      VOTE: Carried

   2. Treasurer's Report and Financial Statements

      A Treasurer's report was not available.

8. NEW BUSINESS
   1. AGM Toolkit Preparation (Chris Cope)
      
9. Announcements
   
   
10. NEXT MEETING

    July 17, at 7 p.m.
    Suite 302, Trailhead Building
    1960 Scott Street

    The first executive committee meeting is proposed for May 15. The time and venue are to be determined.

11. ADJOURNMENT

    The meeting adjourned at 9.35 p.m.