NCF Board of Directors
Minutes of Meeting
March 21 2006

SOME HIGHLIGHTS

• NCF is ready for its 2006 online AGM

Minutes of a meeting of the Board of Directors

The meeting was called to order at 7:15 p.m. with Chris Cope as Chair and Michael Mei as Secretary.

1. INTRODUCTIONS

   Board members present:
   Christopher Cope (bz787), President/chair
   Gary Eikenberry (aa353), 2nd Vice-president
   Michael Mei (bi195), Secretary
   Mark Mielke (al278)
   Shing Kwong Lee (ez191)
   Graeme Beckett (aw958)
   Ian Gibson

   Regrets:
   Mary Anne Dugmore (er983), 1st Vice-president
   Don Francis (ba990)
   Tony McNeill (ff231)

   NCF Management/Staff present:
   John Selwyn (es347), Executive Director
   Michael Fletcher (fe710), Treasurer

   Members/Guests:
   

2. CONFIRMATION OF QUORUM
   

   Quorum was confirmed.
   

3. APPROVAL OF THE MINUTES OF MEETING
   (see minutes of prior month)

   MOTION: That the minutes be approved with a slight correction: the date must be changed from 2005 to 2006 for the motion pertaining to the appointment of the auditor.
   Moved by: Graeme Beckett (aw958)
   Seconded by: Ian Gibson
   VOTE: All in favour

4. REVIEW OF THE AGENDA
   (see draft agenda)

   The board informally agreed that the agenda be adopted as ammended with the addition of 5. a) Annual General Meeting Preparation and 5. b) Annual General Meeting Motions.

5. ONGOING BUSINESS
   1. 
      
   2. Annual General Meeting Preparation

      MOTION: That the board approve the NCF's 2005 financial statements as reviewed by KPMG and present them to the AGM as approved.

      Moved by: Graeme Beckett (aw958)
      Seconded by: Mark Mielke (al278)
      VOTE: All in favor

   3. Annual General Meeting Motions

      MOTION: That the Board approve and advance the following motion relating to the appointment of an auditor, to the NCF 2006 AGM for consideration by the members:

      • MOTION: Be it resolved that the National Capital FreeNet appoint the firm of KPMG as its auditor for the 2006 fiscal year.

        NCF bylaws require the appointment of an auditor at the annual general meeting.

        The Board of Directors recommends that members vote "For" this motion.

      Moved by: Gary Eikenberry (aa353)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: All in favor

      Note: The chairman and the secretary agreed to move and second the standard AGM motions approved and advanced by the board at this meeting and the prior meeting.

6. REPORTS
   1. Executive Director's Report (John Selwyn)
      (see accompanying report)

      Highlights of the Executive Director's report include:
      

      • February financials slightly exceeded forecast
      • There are currently approximately 260 DSL subscribers
      • DSL subscription has been further automated
      • As DSL subscribers do not renew annually, they will likely receive welcome emails.
      • NCF will be testing some high quality filters that should improve bandwidth capabilities and will report on the results in the future.
      • NCF to attend a local computer fair on Sunday March 26.
      • Future opportunities for the NCF include:
      • • Growth of DSL availability
        • Partnership with the City of Ottawa to help the disadvangated
        • Community markets such as sports
        • Local not for profit sector
      • It is time for the NCF to invest in advertising to grow membership.
      
      

      MOTION: That the Executive Director's report be received.
      Moved by: Gary Eikenberry (aa353)
      Seconded by: Shing Kwong Lee (ez191)
      VOTE: All in favour

      Action Item: Chris Cope and John Selwyn are to arrange a facilitated workshop outside of a normal board meeting to discuss NCF strategy.

   2. Treasurer's Report and Financial Statement(see financial statements for Jan and Feb 2006 and projected for March 2006.)
7. NEW BUSINESS
8. Announcements
   
   
9. NEXT MEETING

   April 18, at 7 p.m.
   OCRI Board Room
   2625 Queensview Drive, Suite 200

10. ADJOURNMENT

    The meeting adjourned at 8.50 p.m.